CPA & Bookkeeping Services

The Nevada State Board of Dental Examiners is seeking qualified proposers to provide comprehensive CPA and bookkeeping services through a competitive Request for Proposals (BRDCOM-S3666) open to vendors registered on nevadaepro.com. The primary deliverables include monthly financial reviews with sign-off on QuickBooks Online ledger accuracy within 10 business days of month-end close, quarterly preparation of unaudited financial statements (Balance Sheet, Profit & Loss, Budget vs. Actual, and Cash-Flow) with variance analysis highlighting discrepancies exceeding 5% or $5,000, annual operating budget and multi-year forecast development with scenario analysis capabilities, and audit liaison responsibilities with external auditors. Bookkeeping services encompass daily transaction processing and categorization, check payment entry with supporting documentation, ACH/wire/EFT transaction recording, accounts payable and receivable management through Airtable sync tables with weekly aging reports for items over 45 days past due, and monthly bank, credit-card, and clearing-account reconciliations completed within seven calendar days of statement availability. All services must comply with Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP) standards. Evaluation criteria allocate points as follows: Company Experience and Qualifications (40%), Audit Response Experience for Government Entities (25%), Technology and Systems Experience (20%), Responsiveness and Accessibility (5%), and Cost Proposal/Fee Structure (10%), with financial stability assessed on a pass/fail basis. The question deadline is February 27, 2026, with answers posted by March 6, 2026; proposals are due March 11, 2026, at 2:00 PM Pacific Time; references are due March 10, 2026; evaluation occurs March 11-17, 2026; notice of intent is scheduled for March 18, 2026; and notice of award is anticipated April 13, 2026, with a proposed contract start date of June 9, 2026.

There are no designated set-asides for disadvantaged enterprises; however, the State applies a five percent preference to Nevada-based businesses and applies an inverse preference to out-of-state vendors whose home states apply preferences not afforded to Nevada vendors. Vendors must hold a Nevada business license, maintain an active entity registration in sam.gov, and comply with Nevada law requirements regarding business licensing and foreign corporation registration. No incumbent contractor information is identified in the solicitation materials. The service provider must integrate with existing infrastructure including QuickBooks Online (both Desktop and Online platforms), Airtable software platforms for budget and vendor records management, and adjacent agency finance systems such as payroll and banking platforms. Proposers must demonstrate proficiency with secure document sharing and remote collaboration tools and maintain interconnected Airtable bases for budget and vendor records. The RFP specifies a two-year contract term subject to Board of Examiners approval; however, no specific budget range, award value, or estimated annual costs are disclosed in the solicitation documents. Cost proposals should clearly outline monthly recurring service fees, hourly rates for out-of-scope tasks, and any special project fees, with vendors required to provide total estimated annual costs, financial statements for two full years plus interim statements, Dun and Bradstreet numbers, and client references from similar projects within the last five years.