BRDCOM-S3666 Evaluation Criteria.docx.pdf
PDF 235 KB Posted
- Attached to
- CPA & Bookkeeping Services
- Solicitation number
- BRDCOM-S3666
- Issued by
- Churchill County, Nevada
About this file
This is an evaluation criteria document for CPA and bookkeeping services issued by a state or local government entity (BRDCOM-S3666). The solicitation seeks qualified proposers to provide comprehensive bookkeeping and accounting services, including financial reconciliation, reporting, and support for government agencies or public entities. Key service requirements include experience with QuickBooks (Desktop and Online platforms), month-end and year-end close processes, financial statement preparation, GAAP and GASB compliance, and coordination with external auditors. The document does not specify a response deadline, due date, site visit requirements, or bidder's conference details, nor does it identify an award date or contract term length.
The evaluation will be conducted using a 100-point scoring rubric distributed across five criteria categories: Company Experience and Qualifications (40 points), Audit Response Experience for Government Entities (25 points), Technology and Systems Experience (20 points), Cost Proposal/Fee Structure (10 points), and Responsiveness and Accessibility (5 points). Cost proposals should clearly outline monthly recurring service fees, hourly rates for out-of-scope tasks, and any special project fees. The technology evaluation includes demonstrated proficiency with Airtable Software Platform, secure document sharing and remote collaboration tools, and ability to integrate with adjacent agency finance systems such as payroll and banking platforms. The document does not identify any set-asides, incumbent contractors, specific funding sources, or contract amounts.
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Other files
| File | Type | Posted |
|---|---|---|
| BRDCOM-S3666 RFP~1.docx | DOCX document | |
| BRDCOM-S3666 Certification-regarding-lobbying.pdf | ||
| BRDCOM-S3666 Scope of Work.docx.pdf | ||
| BRDCOM-S3666 Bid_Q_A_for_Export_Report.xlsx | XLSX spreadsheet | |
| BRDCOM-S3666 Cost Schedule .pdf | ||
| Quote Instructions .pdf | ||
| BRDCOM-S3666 INSURANCE REQUIREMENTS.pdf | ||
| BRDCOM-S3666 Terms-and-conditions-for-services.pdf | ||
| BRDCOM-S3666 Standard-form-contract.docx | DOCX document | |
| BRDCOM-S3666-reference-questionnaire.docx | DOCX document | |
| BRDCOM-S3666-Vendor-Information-Response.pdf | ||
| BRDCOM-S3666 RFP~2.docx | DOCX document |
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Text version
Evaluation Criteria – CPA and Bookkeeping Services
1) Company Experience and Qualifications (Max Points: 40)
Evaluate the proposer’s overall firm qualifications and demonstrated capability to deliver bookkeeping and accounting services, including:
• Bookkeeping, reconciliation, and financial reporting experience for government agencies, boards, or public entities.
• Depth of experience with QuickBooks (identify specific versions/platforms used—
Desktop/Online—and comparable environments).
• Knowledge of and ability to operate within GAAP requirements and, where applicable to the engagement, GASB standards.
• Experience supporting month-end and year-end close processes and producing reliable financial statements and supporting schedules.
• Staff qualifications and stability (who will perform the work; back-up coverage; relevant experience of assigned personnel).
2) Audit Response Experience for Government Entities (Max Points: 25)
Evaluate the proposer’s experience and readiness to support audit-related needs for governmental/public entities, including:
• Prior experience responding to audit requests, PBC (“prepared by client”) schedules, and auditor inquiries for government agencies or similar public entities.
• Ability to provide timely documentation and clear reconciliations that support audit trails (bank, credit card, payroll, A/P).
• Experience coordinating with external auditors and meeting audit deadlines with minimal disruption to agency operations.
• Capability to assist with year-end reporting tasks that commonly support audits (e.g., account rollforwards, adjusting entries support, financial statement support as requested).
3) Technology and Systems Experience (Max Points: 20)
Evaluate the proposer’s technology proficiency and systems approach, including:
• Demonstrated expertise using QuickBooks (Desktop/Online) and related accounting workflows (chart of accounts, classes/projects, reporting, attachments, user permissions).
• Demonstrated experience utilizing Airtable Software Platform.
• Secure document sharing, remote collaboration, and workflow tools for financial records and approvals.
• Ability to work with electronic systems that may be adjacent to agency finance operations (e.g., payroll outputs, banking platforms, electronic filing portals used for reporting).
4) Cost Proposal / Fee Structure (Max Points: 10)
Evaluate the clarity, completeness, and reasonableness of the cost proposal, including:
• Monthly/recurring service fees (base fee) and what is included.
• Hourly rates and fee schedules for out-of-scope or as-needed tasks.
• Fees for special projects, budget support, and audit-related support (if priced separately).
5) Responsiveness and Accessibility (Max Points: 5)
Evaluate the proposer’s service responsiveness and communication approach, including:
• Availability and accessibility of key personnel (primary contact and backup).
• Communication plan with the Executive Director and agency staff.
• Demonstrated ability to meet deadlines and respond to ad hoc requests.
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