BRDCOM-S3666 Bid_Q_A_for_Export_Report.xlsx

This is a Bid Questions and Answers document for the Nevada State Board of Dental Examiners' Request for Proposals (BRDCOM-S3666) for CPA and Bookkeeping Services. The document addresses 18 questions submitted by prospective bidders regarding service delivery requirements, system integration, and operational details. Key service components include monthly financial reviews with QuickBooks Online sign-off, quarterly preparation of unaudited financial statements with variance analysis, annual budget development, and comprehensive bookkeeping services encompassing transaction processing, accounts payable and receivable management through Airtable integration, and monthly bank and credit card reconciliations. Current operations involve 93 revenue codes and 184 expense codes within QuickBooks Online, approximately 2,500 annual revenue transactions and 967 annual expense transactions processed through Airtable and synced to QuickBooks, payroll processing through Gusto, and two active bank and credit card accounts. Services will be delivered remotely with occasional in-person meetings required in Las Vegas. The question deadline was February 27, 2026, with answers posted by March 6, 2026; proposals are due March 11, 2026, at 2:00 PM Pacific Time; and notice of award is anticipated April 13, 2026, with a proposed contract start date of June 9, 2026.

The RFP specifies a two-year contract term subject to Board approval with evaluation criteria weighting Company Experience and Qualifications at 40%, Audit Response Experience for Government Entities at 25%, Technology and Systems Experience at 20%, Responsiveness and Accessibility at 5%, and Cost Proposal/Fee Structure at 10%, with financial stability assessed on a pass/fail basis. No specific budget range or award value is disclosed in the solicitation documents. Bidders must provide cost proposals detailing monthly recurring service fees, hourly rates for out-of-scope tasks, and special project fees with estimated total annual costs, two full years of financial statements plus interim statements, Dun and Bradstreet numbers, and client references from similar projects within the last five years. The services are currently provided by a contractor. Bidders must hold a Nevada business license, maintain active entity registration in sam.gov, and comply with Nevada law requirements. A five percent preference is applied to Nevada-based businesses, and the State applies an inverse preference to out-of-state vendors whose home states apply preferences not afforded to Nevada vendors.