BRDCOM-S3666 Scope of Work.docx.pdf
PDF 313 KB Posted
- Attached to
- CPA & Bookkeeping Services
- Solicitation number
- BRDCOM-S3666
- Issued by
- Churchill County, Nevada
About this file
This Scope of Work document outlines CPA and bookkeeping services requirements for a Nevada-based organization governed under Nevada Revised Statutes (NRS 631) and Nevada Administrative Code (NAC 631). The engagement requires CPA services including monthly financial review and oversight of QuickBooks Online ledger accuracy with sign-off within 10 business days of month-end close, quarterly preparation of unaudited financial statements (Balance Sheet, Profit & Loss, Budget vs. Actual, and Cash-Flow) presented to the full Board with variance analysis highlighting discrepancies exceeding 5% or $5,000, annual operating budget and multi-year forecast development with scenario analysis capabilities, and audit liaison responsibilities with external financial auditors. Bookkeeping services encompass daily transaction processing and categorization in QuickBooks Online using Board-approved chart of accounts, check payment entry with supporting documentation and scanned images, ACH, wire, and EFT transaction recording, accounts payable and receivable management through Airtable sync tables with weekly aging reports flagging items over 45 days past due, and monthly bank, credit-card, and clearing-account reconciliations completed within seven calendar days of statement availability. Both services must comply with Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP) standards.
The document does not specify pricing terms, contract duration, renewal options, set-asides, incumbent contractor information, funding amounts, or response deadlines. The service provider must maintain regular communication with the Executive Director, Board Treasurer, and external auditor, participate in audit-planning and exit conferences, maintain interconnected Airtable bases for budget and vendor records, lock prior fiscal years in QuickBooks Online following audit completion and Board approval, and generate simplified quarterly financial reports within 15 days of fiscal quarter close.
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Other files
| File | Type | Posted |
|---|---|---|
| Quote Instructions .pdf | ||
| BRDCOM-S3666 INSURANCE REQUIREMENTS.pdf | ||
| BRDCOM-S3666 Terms-and-conditions-for-services.pdf | ||
| BRDCOM-S3666 RFP~1.docx | DOCX document | |
| BRDCOM-S3666 Certification-regarding-lobbying.pdf | ||
| BRDCOM-S3666 Evaluation Criteria.docx.pdf | ||
| BRDCOM-S3666 Bid_Q_A_for_Export_Report.xlsx | XLSX spreadsheet | |
| BRDCOM-S3666 Cost Schedule .pdf | ||
| BRDCOM-S3666 RFP~2.docx | DOCX document | |
| BRDCOM-S3666 Standard-form-contract.docx | DOCX document | |
| BRDCOM-S3666-reference-questionnaire.docx | DOCX document | |
| BRDCOM-S3666-Vendor-Information-Response.pdf |
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Text version
Scope of Work Requirements – CPA & Bookkeeping Services
General Engagement Parameters
• Compliance & Standards o Adhere to Nevada Revised Statutes (NRS 631) and Nevada Administrative Code
(NAC 631) financial provisions.
o Follow Governmental Accounting Standards Board (GASB) and Generally
Accepted Accounting Principles (GAAP).
• Coordination & Collaboration o Maintain regular communication with the Executive Director, Board Treasurer, and external financial auditor.
o Participate in scheduled audit-planning and exit conferences, providing all requested schedules and documentation.
CPA Responsibilities
1. Monthly Financial Review & Oversight o Review bookkeeper-prepared QuickBooks Online (QBO) ledger for accuracy, completeness, and proper account classification.
o Verify bank, credit-card, and merchant-service reconciliations; sign off within 10 business days of month-end close.
2. Quarterly Financial Reporting o Prepare unaudited quarterly financial statements (Balance Sheet, Profit & Loss, Budget vs. Actual, Cash-Flow).
o Present findings to the full Board at quarterly meetings; highlight variances >5 % or $5,000, whichever is greater.
3. Budget Support o Assist management in drafting the annual operating budget and multi-year forecast, incorporating historical Airtable data.
o Provide scenario analysis for fee-structure changes or new regulatory programs.
4. Audit Liaison o Serve as primary contact for the external financial auditor.
Bookkeeper Responsibilities
1. Transaction Processing in QuickBooks Online o Daily import and categorize bank & credit-card feeds using Board-approved chart of accounts.
o Check Payments
▪ Enter each check in QBO using the “+ New → Check” workflow.
▪ Fields to complete: Payee, Bank Account, Payment Date, Check #, Account/Program Code, Amount, Memo (include invoice # or reference).
▪ Attach scanned check image and supporting vendor invoice.
o Record ACH, wire, and EFT transactions with matching documentation.
2. Accounts Payable & Receivable o Maintain vendor and customer records in Airtable sync table.
o Generate aging reports weekly; flag items >45 days past due for management action.
3. Reconciliations o Perform monthly bank, credit-card, and clearing-account reconciliations within seven calendar days of statement availability.
o Document reconciliation reports and bank statements.
Shared Technology & Integration Tasks
1. Airtable o Maintain interconnected bases for Budget and Vendor Records.
2. QuickBooks Online o Lock each prior fiscal year in QBO after audit completion and Board approval.
Reporting
1. Create and generate financial summaries as needed.
2. Create and generate on a quarterly basis and within 15 days at the close of the fiscal quarter a simplified financial report.
3. Create and generate financial reports as required.
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