Court Reporting and Transcription Services

The Texas Department of Motor Vehicles (TxDMV) is seeking competitive bids for court reporting and transcription services to be provided primarily at the TxDMV Headquarters, but potentially at various other locations statewide. The services are required for meetings, hearings, depositions, proceedings, and other events, and must include standard meeting reporting with transcription, real-time meeting reporting with transcription, transcription services only, and videography services. Bidders must have a minimum of 5 years' experience providing comparable services within the last 7 years, be a certified court reporting firm or certified court reporter, and have employees with at least 3 years' experience. The initial contract term is anticipated to be from the effective date through August 31, 2025, with options to extend or renew for up to five years total. Pricing must be firm, fixed pricing for the initial term, with potential price adjustments allowed during any extension or renewal periods. TxDMV has determined that subcontracting opportunities are probable, so bidders must submit a HUB Subcontracting Plan as part of their response.

The contract opportunity is open to all qualified bidders, but TxDMV has indicated that they have a goal of utilizing Historically Underutilized Businesses (HUBs) for subcontracting. Bidders must demonstrate their good faith effort to meet or exceed the state's HUB utilization goals through the required HUB Subcontracting Plan. There is no incumbent contractor information provided, and the historical annual compensation for similar TxDMV contracts has been approximately $33,000, though TxDMV makes no guarantees regarding the actual volume, usage, or total compensation to be paid under the resulting contract.