County of greenville procurement card program

Greenville County's Procurement Services Division is seeking proposals for a comprehensive Procurement Card (P-Card) Program through RFP #25087. The program aims to establish a no-fee procurement card system for purchasing goods and services within the county's procurement ordinance limitations. The selected vendor will be responsible for designing, implementing, training, monitoring, and evaluating a purchasing card program that includes card provision, initial and ongoing training, customer service, monthly billing, and detailed reporting capabilities. The county currently has approximately 400 active card members, with a monthly transaction volume reaching up to $750,000. Vendors must be FDIC-insured banking institutions and will be evaluated based on responsiveness, previous experience, program methodology, key personnel qualifications, financial stability, rebate program, and implementation approach. The RFP was issued on May 2, 2025, with proposals due by May 22, 2025, at 3:00 pm, and a tentative award date of June 19, 2025.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The county is seeking a vendor that can provide a comprehensive procurement card solution with specific requirements, including no annual fees, no transaction fees, and no financial or interest charges. The program's primary objectives include making purchasing and accounting processes more efficient by eliminating manual steps, enhancing purchase data reporting, reducing check production, and improving merchant payment timelines. While the exact contract value is not specified, the program involves managing a monthly transaction volume of up to $750,000 and requires a robust rebate program. The county has included a sample Services Agreement that indicates the potential for up to four annual contract renewals, with the possibility of extension by providing at least thirty days' notice prior to termination. Insurance requirements for the selected vendor include Comprehensive General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per occurrence), and Statutory Worker's Compensation.