County Fair and Rodeo Ticket Sales

Garfield County, Colorado is soliciting competitive sealed proposals for a comprehensive ticket management service for the 2024 Garfield County Fair and Rodeo, scheduled from July 24-28, 2024. The procurement seeks a vendor to provide online and on-site ticket sales for five paid events, including PRCA Xtreme Bulls, PRCA ProRodeo, Main Concert, Demo Derby, and Motor Sports. The selected vendor will be responsible for managing ticket sales with projected quantities ranging from 1,000 to 2,000 tickets per event, priced at $15 for grandstands/track and $50 for arena and pit areas. Key deliverables include providing a secure online ticket sales platform with eTicket and printed ticket options, real-time reporting capabilities, on-site ticket scanning, and dedicated customer service. The proposal will be evaluated using a 100-point scoring system, with points distributed across past performance and experience (30 points), work plan and approach (35 points), marketing (15 points), and price proposal (20 points). Proposals must be submitted electronically via the Rocky Mountain E-Purchasing System by 3:00 P.M. on Tuesday, March 5, 2024, with the initial contract term running from March 11, 2024, through December 31, 2024, and potential for two additional one-year renewals.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though local businesses may receive a 5% scoring advantage during the competitive range establishment. The vendor will be provided a designated space less than 36'x16' at the Garfield County Fairgrounds and must be prepared with their own power and internet connectivity, ensuring PCI compliance. While no incumbent vendor is mentioned, the County requires the selected vendor to have robust technological capabilities, including ticket scanning at multiple locations, starting two hours before each event and ending 90 minutes after event start time. The vendor must submit settlement reports by August 31, 2024, and provide comprehensive sales and revenue tracking. Although specific contract value is not detailed, the comprehensive requirements suggest a complex service contract with potential for significant transactional volume, given the projected ticket sales of approximately 2,000 tickets per event and additional complimentary tickets estimated at 200-300.