Compressor and Vacuum Maintenance and Repair

The City of Austin is requesting bids on maintenance and repair services for air compressors and vacuum systems serving Austin Facilities Management, Austin Convention Center, and potentially additional City locations, under IFB 7500 JRN1042, with bids due August 6, 2026 at 2:00 p.m. Central Time and a question deadline of July 23, 2026 at 5:00 p.m. Central Time. Local Business and Small Business preferences apply, with evaluation discounts of up to 5 percent for bids up to $500,000 and 3 percent for bids between $500,000 and $50 million; these discounts apply only for evaluation and do not affect the resulting contract price.

The scope requires on-site preventative maintenance and emergency repair services, including 24/7 availability for critical system failures, adequate inventory of common replacement parts, and regular maintenance reporting. The contractor must demonstrate current certifications and experience with commercial-grade compressor and vacuum equipment. Work is performed at three initial locations: East-Sub Forensics Laboratory (812 Springdale Road), TC Technicenter (4201 Ed Bluestein), and Palmer Event Center (900 Barton Springs Road). Estimated annual requirements include nine preventative maintenance items (one to four units per item), approximately 40 hours of normal business hours repair labor and 45 hours of after-hours repair labor, and materials spend of $18,079.56. Pricing is fixed unit-price format with prices firm for 12 months; adjustments thereafter are subject to the Producer Price Index for Commercial Machinery Repair and Maintenance Services with changes capped at the percentage change in the index.

All employees assigned to the contract must receive a minimum living wage of $22.05 per hour under City of Austin Rule R161-17.14. Contractor personnel require security badging and advance approval for facility access. Mandatory insurance includes Worker's Compensation, Commercial General Liability (minimum $500,000 per occurrence), and Business Automobile Liability (minimum $500,000 combined single limit), all underwritten by A.M. Best B+VII or better carriers authorized in Texas. All bids must be submitted through eResponse in Austin Finance Online; hardcopy submissions will not be accepted. Award will be made to the responsible offeror submitting the lowest responsive bid or best value bid. All offers remain valid for 150 calendar days following the due date.