IFB_7500_JRN1042_ADD_2_v1.pdf

This is a Solicitation Addendum issued by Austin Financial Services – Central Procurement for the City of Austin regarding IFB 7500 JRN1042 for Compressor and Vacuum Maintenance and Repair services. The City seeks on-site preventative maintenance and emergency repair services for air compressors and vacuum systems serving Austin Facilities Management, Austin Convention Center, and potentially additional City locations. The original solicitation due date has been extended to August 20, 2026, at 2:00 PM Central Time. Work will be performed at three initial locations: East-Sub Forensics Laboratory (812 Springdale Road), TC Technicenter (4201 Ed Bluestein), and Palmer Event Center (900 Barton Springs Road). Estimated annual requirements include nine preventative maintenance items, approximately 40 hours of normal business hours repair labor and 45 hours of after-hours repair labor, and materials spend of $18,079.56. The contractor must maintain 24/7 availability for critical system failures and adequate inventory of common replacement parts. All bids must be submitted through eResponse in Austin Finance Online.

Pricing is structured as fixed unit-price format with prices firm for 12 months, with adjustments thereafter subject to the Producer Price Index for Commercial Machinery Repair and Maintenance Services, capped at the percentage change in the index. Local Business and Small Business preferences apply, with evaluation discounts of up to 5 percent for bids up to $500,000 and 3 percent for bids between $500,000 and $50 million; these discounts apply only for evaluation and do not affect the resulting contract price. All employees must receive a minimum living wage of $22.05 per hour under City of Austin Rule R161-17.14. Mandatory insurance requirements include Worker's Compensation, Commercial General Liability (minimum $500,000 per occurrence), and Business Automobile Liability (minimum $500,000 combined single limit). The contractor must demonstrate current certifications and experience with commercial-grade compressor and vacuum equipment and obtain security badging and advance approval for facility access. All offers remain valid for 150 calendar days following the due date, with award to be made to the responsible offeror submitting the lowest responsive bid or best value bid.