IFB_7500_JRN1042_ATT_2_v1.xlsx
XLSX spreadsheet 66 KB Posted
- Attached to
- Compressor and Vacuum Maintenance and Repair
- Solicitation number
- IFB 7500 JRN1042
- Issued by
- Texas
About this file
This is a pricing submittal sheet template for an Invitation for Bid (IFB) issued by the City of Austin, Procurement Specialist Jackie Nunez, for Solicitation No. IFB 7500 JRN1042 to acquire maintenance and repair services for air compressors and vacuum systems serving Austin Facilities Management and the Austin Convention Center. The contract requires on-site preventative maintenance and repair services for multiple compressor and vacuum pump units located at three City facilities: the East-Sub Forensics Laboratory (812 Springdale Rd.), TC Technicenter (4201 Ed Bluestein), and Palmer Event Center (900 Barton Springs Rd.). The solicitation includes nine specific equipment items in Category 1 (Preventative Maintenance) with estimated annual quantities ranging from one to four units per item, hourly labor rates for repair services in Category 2 with estimated annual hours of 40 hours for normal business hours (Monday-Friday, 7:00 a.m.–5:00 p.m.) and 45 hours for after-hours service, and a Category 3 provision for repair parts and materials markup with an estimated annual material spend of $18,079.56.
Offerors must submit all pricing on the provided sheet without alterations or exceptions, with unit prices limited to four decimal places. All costs including administrative fees, overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, and stop fees must be included in the quoted prices and may not be charged separately. The City does not guarantee purchase of estimated quantities, and actual orders will be issued on an as-needed basis. Bids of zero will be interpreted as no-charge items, while blank responses or "no bid" submissions may result in bid disqualification. The City reserves the right to award a single contract based on overall low cost or make multiple awards based on individual line items, categories, or other criteria deemed most advantageous. Delivery is FOB destination, prepaid, with the offeror responsible for providing all tools, labor, travel, and equipment necessary to perform required services in the Austin, Texas area.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_7500_JRN1042_ADD_3_v1.pdf | ||
| IFB_7500_JRN1042_ATT_2_v2.xlsx | XLSX spreadsheet | |
| IFB_7500_JRN1042_ATT_8_v1.docx | DOCX document | |
| IFB_7500_JRN1042_ATT_1_v1.docx | DOCX document | |
| IFB_7500_JRN1042_PAC1_v5.pdf | ||
| IFB_7500_JRN1042_PAC1_v2.pdf | ||
| IFB_7500_JRN1042_ATT_3_v1.docx | DOCX document | |
| IFB_7500_JRN1042_ATT_5_v1.docx | DOCX document | |
| IFB_7500_JRN1042_ADD_1_v1.pdf | ||
| IFB_7500_JRN1042_ATT_10_v1.docx | DOCX document | |
| IFB_7500_JRN1042_ADD_4_v1.pdf | ||
| IFB_7500_JRN1042_ATT_4_v1.docx | DOCX document | |
| IFB_7500_JRN1042_ADD_2_v1.pdf | ||
| IFB_7500_JRN1042_PAC1_v4.pdf | ||
| IFB_7500_JRN1042_PAC1_v1.pdf | ||
| IFB_7500_JRN1042_ATT_6_v1.docx | DOCX document | |
| IFB_7500_JRN1042_ATT_7_v1.docx | DOCX document | |
| IFB_7500_JRN1042_ATT_9_v1.docx | DOCX document |
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Text version
INSTRUCTIONS (Delete)
| Instructions for Excel Sheet Templates | These Price Sheets replace the old Bid Sheets. They are templates and can be modified to fit the solicitation, as needed. Procurement Specialist should adjust as needed and remove the additional sheets from the template before sending the solicitation out for publication (including the instruction sheet). | |
| The templates are unlocked. It is recommended that you lock the cells before issuing the solicitation. | In order to lock certain cells you need to protect the sheet under the format dropdown. From there you can enter a password (or not) to lock the cells. Then go back to the format cells dropdown and lock any needed cells. | |
| Please note that the buyer can pick and choose which categories will best apply for the solicitation. | Not every sheet has the same amount of rows and columns so you might have to format a bit. | |
| RED TEXT indicates areas that need your attention. Update, delete, or change the font color as necessary. | Ex: See Services bid sheet, Category 2. | |
| Taking out categories or cells may change the formulas, double check formulas before sending out. | In order to see the formulas select the cell and look at the bar under your ribbon. | |
| Read every section thoroughly and ensure each line is filled in completely and numbered correctly. | Ex: SERVICES in category 3 there are blanks for the buyer to fill out. |
COMMODITIES
| Solicitation No.: | IFB 7500 JRN1042 |
| Procurement Staff: | Jackie Nunez |
Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - PREVEMTATIVE MAINTENANCE | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||
| East-Sub Forensics Laboratory, 812 Springdale Rd., Austin, TX, 78702 | |||||
| 1.1 | Powerex Breathe EZ Medical Air Compressor and Vacuum System Absorption Dryer K-MT 4, Year of Manufacture 2003 Manufacture Item Number 03\2789 | EACH | 2 | ||
| 1.2 | Powerex Air Compressor and Vacuum System Absorption Dryer K-MT 4 year of Manufacture 2003, Manufacture Item Number 03\27896 | EACH | 2 | ||
| 1.3 | Powerex Breathe EZ Vacuum Pump 1, Model Number VTD030341, Serial No. (H) 7/16/2003 - 2236550 - 38 | EACH | 2 | ||
| 1.4 | Powerex Breathe EZ Vacuum Pump 2 | EACH | 1 | ||
| 1.5 | Powerex Breathe EZ Vacuum Pump 3 | EACH | 1 | ||
| 1.6 | Powerex Breathe EZ Vacuum Pump 4 | EACH | 1 | ||
| TC Technicenter, 4201 Ed Bluestein, Austin, TX, 78723 | |||||
| 1.7 | Atlas Copco Airpower Air Compressor B - 2610 Type G2FF, Procut Number 8152103839 | EACH | 2 | ||
| Palmer Event Center, 900 Barton Springs Rd, Austin, TX 78704 | |||||
| 1.8 | Kaishan KRSD15-125, Serial No. 415936 | EACH | 4 | ||
| 1.9 | Kaishan KRSD20-125, Serial No. 416388 | EACH | 4 | ||
| SUBTOTAL FOR CATEGORY 1 = |
| CATEGORY 2 - HOURLY LABOR RATE FOR REPAIR | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||
| 2.1 | Labor rate for Compressorsand Vacuum Pumps repair services performed during normal business hours, defined as Monday through Friday 7:00am - 5:00pm. | HOUR | 40 | ||
| 2.2 | Labor rate for Compressor(s)and Vacuum Pump(s) repair services for after hours, defined as Monday through Friday 5:01 pm - 5:59 am, Saturday and Sunday and City holidays. | HOUR | 45 | ||
| SUBTOTAL FOR CATEGORY 2 = |
CATEGORY 3 -REPAIR PARTS MARKUP TO COSTS FOR PARTS, MATERIALS AND EQUIPMENT RENTAL
The City reserves the right to purchase additional parts and martierials to complete the repairs . For evaluation and funding purposes only, the City estimates these additional items will account for an additional $18,079.56 in cost of the contract. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately.
FAILURE TO PROVIDE A MAXIMUM MARKUP AMOUNT MAY JEOPARDIZE ACCEPTANCE OF YOUR OFFER.
| ITEM NO. | ITEM DESCRIPTION | TOTAL FOR CATEGORY 1 | |
| * ADDITIONAL PERCENTAGE | MARKUP TO COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | ||
| 3.1 | ADDITIONAL PRODUCTS | $18,079.56 | |
| TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 = |
| DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED |
| NUMBER OF DAYS AFTER RECEIPT OF ORDER THE OFFEROR SHALL DELIVERY THE ITEMS TO THE CITY: |
| DELIVERY METHOD : COMMON CARRIER (FedEx,UPS) VENDOR DELIVERY |
| COMPANY NAME: |
| EMAIL ADDRESS: |
&"Arial,Regular"&9Section 0600 - Bid Sheet &"Arial,Regular"&9Page &P of &N
SERVICES
Solicitation
PRICE SHEET
| SOLICITATION |
| PROCUREMENT SPECIALIST |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - HOURLY LABOR RATE | ||||
| ITEM NO. | LABOR | ESTIMATED ANNUAL HOURS | HOURLY RATE | EXTENDED PRICE |
| 1.1 | Labor rate for services during normal business hours, defined as Monday through Friday 6:00 am - 5:00 pm | 1,000 | $25.00 | $25,000.00 |
| 1.2 | Labor rate for services after hours, defined as Monday through Friday 5:01 pm - 5:59 am, Saturday and Sunday and City holidays | 500 | $50.00 | $25,000.00 |
| 1.3 | ||||
| 1.4 | ||||
| 1.5 | ||||
| SUBTOTAL FOR CATEGORY 1 = | $50,000.00 |
CATEGORY 2 - ROUTINE AND PREVENTIVE MAINTENANCE
Proposer must be able to establish and provide routine and preventive maintenance for all types of requested services as described in Section 0500 - Scope of Work, Paragraph #.#.# (of the scope of work). The prices for these routine and preventive maintenance services shall include all labor, transportation, and material costs (lubrication, cleaning, towels, etc.). If additional repair services are needed, those repairs shall be invoiced separately using Category 1 pricing for Labor and Category 3 pricing for Materials.
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | ||
| (EACH) | EXTENDED PRICE | ||||
| 2.1 | Flat fee for Routine and Preventative Maintenance Services (services descriptor or range) | 12 | $100.00 | $1,200.00 | |
| 2.2 | |||||
| 2.3 | |||||
| 2.4 | |||||
| 2.5 | |||||
| SUBTOTAL FOR CATEGORY 2 = | $1,200.00 |
CATEGORY 3 - MARKUP TO COSTS FOR MATERIALS
The City estimates an annual spending need of $(enter dollar amount) for materials to complete these services.
Offeror shall be able to provide materials to complete the repairs. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 25% (or specified percentage amount). A bid of '0' (zero) or left blank will be interpreted by the City as a zero percent markup to the City.
The annual spending need amount is an estimate and not a guarantee of actual volume. The City reserves the right to purchase more or less of these quantities as may be required during the contract Term. Quantities will be as-needed and specified by the City for each order.
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL MATERIAL SPEND | MARKUP TO COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 3.1 | Markup to Costs for all related Materials and associated Components (not to exceed 25%) | $350,000.00 | 25.00% | $437,500.00 | |
| SUBTOTAL FOR CATEGORY 3 = | $437,500.00 |
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 = $488,700.00
CATEGORY 4 - NON-SPECIFIED SERVICES (Pricing for this Category will not be used to determine award.)
Please list any additional related services your Company can offer the City along with an associated labor rate, discount off retail price or mark-up to costs for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Revisions to the prices may only be adjusted using the Published Price Lists provision in Section 0400. Please include additional pages as necessary.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE |
| 4.1 | General Services Labor Rate | Hour | |
| 4.2 | |||
| 4.3 | |||
| 4.4 |
ADDITIONAL CATEGORIES BELOW:
Insert and use as necessary.
CATEGORY 5 - (OPERATIONAL CATEGORY FORMAT)
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL (UNIT OF MEASURE) | UNIT PRICE | EXTENDED PRICE |
| 5.1 | ||||
| 5.2 | ||||
| 5.3 | ||||
| 5.4 | ||||
| 5.5 | ||||
| 5.6 | ||||
| 5.7 | ||||
| 5.8 | ||||
| SUBTOTAL FOR CATEGORY 5 = |
CATEGORY 6 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For Informational Purposes Only)
The City may require the Offeror to provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.
This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.
| ITEM NO | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST |
| 6.1 |
Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 6.2 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 6.3 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 6.4 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup
| COMPANY NAME: |
| EMAIL ADDRESS: |
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