Communication Boards

Rockland County is conducting a Request for Bid (RFB-RC-2025-104) for the procurement of 11 customized communication boards to be distributed across various public spaces, including 2 library locations, 1 village hall, and 8 elementary schools throughout the county. The communication boards are designed to promote inclusive and accessible communication, featuring universal symbols, multilingual options (specifically English and Spanish), and specialized design elements such as QR codes for speech-generating applications. Each board must be constructed using durable materials like aluminum or corrugated plastic, be double-sided, ADA compliant, and utilize the Fitzgerald Key color-coding system. The boards will range in size from 24x36 to 49x32 inches, with a specified structural grade aluminum frame and commercial grade vinyl border. The bid is due on September 2, 2025, at 3:00 PM EDT, with mandatory electronic submission through the Bonfire Bid Submission Portal, and all boards must be delivered to their designated locations by September 29, 2025. The county will award the entire bid to the lowest responsive and responsible bidder who meets all specified technical and documentation requirements.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged enterprises or minority-owned businesses. Bidders must provide comprehensive documentation including insurance certificates, worker's compensation documentation, and various disclosures and certifications. The bid allows for potential future purchases by other local governments, school districts, and approved non-profit agencies through the contract. While a specific budget range is not disclosed, the boards are expected to have a lifespan of 5+ years when properly maintained. The procurement process indicates that the county will evaluate bids based on responsiveness, technical compliance, and overall value, with a focus on creating inclusive communication infrastructure across public spaces in Rockland County. The bid suggests a coordinated effort to enhance communication accessibility across multiple municipal and educational facilities in the region.