Commencement Photography Services

The University of Texas at El Paso (UTEP) is seeking proposals for Commencement Photography Services through Request for Proposal (RFP) No. 724-2510-JBT. The procurement opportunity is specifically for photography services related to university commencement ceremonies, targeting vendors capable of comprehensively documenting graduation events. Prospective bidders must electronically register on the Miner Mall Sourcing Manager website at https://adminapps.utep.edu/sourcing/login.html to access complete solicitation documents. Key timeline dates for this procurement include a Pre-Proposal Conference rescheduled for December 3, 2025, at 1:30 PM Mountain Standard/Pacific Time, with questions and answers accepted until December 9, 2025, at 2:00 PM MSPT. The final proposal submittal deadline is set for December 17, 2025, at 3:00 PM MSPT. All respondents are critically required to electronically acknowledge receipt of the addendum upon proposal submission, with failure to do so resulting in proposal disqualification. Interested vendors should direct any questions to James B. Trejo, Procurement Analyst, at jbtrejo3@utep.edu or (915) 747-5488.

The provided documentation does not specify explicit set-aside designations, disadvantaged enterprise requirements, or detailed vendor restrictions. No incumbent vendors or current contractors are identified in the available materials. Similarly, no specific budget ranges or award values are disclosed in the procurement documents. The RFP covers jurisdictions including El Paso County (FIPS Code 48141) and El Paso City (FIPS Code 4814124000) in Texas, with the procurement being conducted by UTEP's Purchasing and General Services department. While financial specifics are absent, the procurement appears focused on selecting a photography service provider capable of comprehensively documenting university commencement ceremonies. Potential respondents must be prepared to submit a comprehensive proposal demonstrating technical capability to capture graduation events through electronic submission on the specified platform.