NIGP 98561: Photographic and Recording Equipment Rental or Lease

NIGP 98561 Photographic and Recording Equipment Rental or Lease (Item) covers the leasing and temporary deployment of cameras, photo booths, ID card production systems, and related image-capture hardware for district-wide, state-agency, and event-specific use. State and local governments buy under this code primarily to support event services (conferences, trade shows, state fairs), identity and credentialing operations (employee and inmate ID cards with mug shot storage), and multimedia services on an as-needed basis rather than through capital purchase. Issuing bodies include school districts, state criminal justice agencies, state fair authorities, and state central management services offices. Dallas Independent School District and the Texas Department of Criminal Justice appear as active recent solicitors, with Dallas ISD seeking multiple vendors for event and audio/visual rental equipment and services under a three-year agreement with two successive one-year renewal options, and TDCJ procuring a specialized photo and ID card solution by lease across 41 locations statewide.

Recent activity concentrates in Texas, where Dallas ISD issued an RFP (SW250418) for events, rentals, and services with proposals due October 22, 2026, and TDCJ issued overlapping leasing solicitations (696BF26O033) for photo and ID card solutions with response deadlines at October 2, 2026 and September 17, 2026. Illinois Department of Central Management Services solicited open-air photo booth rental for two state fair locations (Springfield and Du Quoin) under small purchase procedures in June and July 2026, with both booths operating under 8-by-8-by-8-foot space constraints and requiring encrypted image handling and vendor travel coverage. Dallas ISD established a 30 percent Small Business Enterprise aspirational goal with SBE compliance scoring of up to 20 percentage points, while Illinois restricted one booth procurement to Small Business Statewide Accounts (SBSA) vendors. TDCJ's lease solicitation includes firm fixed pricing per ID card produced and per mug shot stored, mandatory service-level agreements (2-hour response for diagnostics, 4-hour on-site arrival), and full compliance with CJIS security training and FBI fingerprint-based criminal history checks for all contractor staff.