Coastal Regional Commission - RFP 2026-001 for ERP Accounting Software

The Coastal Regional Commission (CRC) is seeking a comprehensive Enterprise Resource Planning (ERP) accounting software solution through RFP #2026-001, targeting a fully integrated public-sector system to serve the organization's operations across 10 counties and 35 cities. The procurement aims to replace an existing Microsoft Access database with a cloud-based or hosted solution supporting multiple financial modules including general ledger, budgeting, accounts payable, accounts receivable, payroll, and grant management for up to 125 potential users. Key deliverables include software licensing, implementation, data conversion, training, and ongoing maintenance, with the primary objective of improving operational efficiency, standardizing processes, and enhancing data accessibility. Vendors must provide a robust system with API integration, multi-factor authentication, and comprehensive reporting capabilities, demonstrating experience in governmental accounting software solutions. The RFP requires detailed technical specifications, references, and comprehensive pricing submissions. Proposals are due on October 16, 2025, by 3:00 PM EST, with an anticipated contract start date of January 1, 2026. Interested vendors can download RFP documents from the CRC website or the Georgia Procurement Registry, and can direct questions to Lena Geiger, Finance & Compliance Director, at 912-514-1604 or lgeiger@crc.ga.gov.

While the RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, it requires vendors to complete comprehensive background documentation and federal certifications. The current system is experiencing performance issues and lacks integrated data capabilities, necessitating a vendor capable of seamless technological transition. The CRC, with annual revenues approximating $16 million from federal, state, and local funds, does not guarantee a minimum contract value but seeks a vendor capable of supporting its diverse operational needs across planning, economic development, geographic information, aging and disability programs, and regional transportation sectors. Vendors must provide detailed references, demonstrate financial stability, and comply with federal certifications including E-Verify requirements and checks against the System for Award Management (SAM) exclusions. The procurement emphasizes vendor transparency, requiring disclosure of past contract terminations, legal actions, and potential workforce or financial challenges from the previous five years. While specific budget ranges are not explicitly stated, the comprehensive nature of the RFP suggests a significant investment in a sophisticated, multi-module ERP solution tailored to governmental agency requirements.