Bid 4151AM: Classroom Supplies for Central Warehouse

This proposal form pertains to a term contract bid issued by the School Board of Marion County, Florida, an equal opportunity school district, for the provision of classroom supplies to the district's central warehouse on an as-needed basis. The bid encompasses 194 line items covering a comprehensive range of classroom and office supplies, including legal pads, file folders, binders, writing instruments, markers, post-it notes, tape, staplers, batteries, paper products, envelopes, and various organizational and storage items. Estimated quantities range from 20 units for items such as flags to 30,000 units for notebook paper, reflecting varied consumption levels across the district's needs. The bid submission deadline is January 14, 2026, at 2:00 PM, with board approval scheduled for February 24, 2026. The contract term runs for ten months, from March 1, 2026, through December 31, 2026. All orders will be placed on an as-needed basis with delivery required exclusively to the central warehouse, and all products must be supplied in suitable, palletized, and shrink-wrapped commercial packaging.

Vendors must submit proposals exclusively in Excel format with pricing specified in the proposal form as presented, and the school board explicitly prohibits submission of supplementary correspondence containing alternative pricing structures, bulk discounts, different packaging options, minimum order requirements, or modified terms and conditions. Vendors are required to notify the warehouse foreman, Amelia Bray, of any product discontinuations or changes during the contract period. The school board conducted a review of state of Florida purchasing agreements and term contracts under Florida Statute 287.056 prior to release of this invitation to determine economic advantage. Tabulation results will be posted on www.myvendorlink.com and will not be distributed through mail, email, or fax. The procurement includes mandatory sample submission requirements with specific instructions regarding bid number, item number, and company name identification. All prices shall include standard commercial packaging, and cartons must be free of dirt, sand, or foreign particles upon delivery.