Bid_4151AM_Classroom_Supplies_for_Central_Warehouse_-_PROPOSAL.xlsx

This is a proposal form and invitation to bid (ITB) document from the School Board of Marion County, Florida, for Bid #4151AM seeking a ten-month term contract to supply classroom supplies for the District's Central Warehouse. The solicitation encompasses 194 line items of educational and office supplies including legal pads, file folders, binders, writing instruments, markers, post-it notes, tape, staplers, batteries, paper products, and organizational supplies. Estimated quantities range from 20 to 30,000 units across different supply categories, with all deliveries required to the Central Warehouse at 2091 NE 35th Street, Ocala, Florida 34479. Proposals in Excel format only are due on January 14, 2026, at 2:00 PM EST via www.myvendorlink.com, with board approval anticipated on February 24, 2026, and the contract term running from March 1, 2026, through December 31, 2026. Orders will be placed on an as-needed basis only throughout the contract period.

Vendors must submit pricing for each specified line item on the provided Excel Proposal Form with no additional documentation, alternative pricing structures, bulk pricing, or terms and conditions permitted. All products must be supplied in manufacturers' original packaging, palletized and shrink-wrapped, free of foreign particles. The School Board is exempt from state and federal sales taxes and reserves the right to award by individual item, group, category, or to none of the bid. Vendors must maintain Commercial General Liability insurance with minimum $1,000,000 per occurrence, provide Workers' Compensation coverage, comply with E-Verify employment verification and federal debarment certifications, and notify the warehouse foreman of any product discontinuations or changes. Net thirty-day payment terms apply following complete receipt and inspection of items. Tabulation results will be posted on www.myvendorlink.com only, with no mailed, emailed, or faxed distributions provided.