City Hall Furnishings

The City of Cartersville, Georgia, located in Barrow County, is soliciting proposals through Request for Proposals PR-26-002 for the procurement and installation of comprehensive furnishings for City Hall. The scope encompasses office furniture for standard and executive offices, workstations, service window areas, conference rooms, council and courtroom seating, breakroom furniture, and specialized spaces including a public relations media production area across four building levels. Vendors must provide complete proposals with detailed itemized pricing, product specifications, material descriptions, construction details, product documentation, warranty information, photographs of completed installations, and project references. The City emphasizes preference for quality solid wood and steel materials, height-adjustable desks with modesty panels, stackable audience seating without casters, and products reflecting a modern industrial aesthetic that acknowledges Cartersville's industrial heritage, with handcrafted items made or sourced in the United States preferred. Evaluation will be based on five criteria: Product Quality, Materials, and Craftsmanship (40 percent weight); Compliance with Layouts and Product Intent (20 percent); Pricing and Cost Competitiveness (15 percent); Timeline and Delivery Schedule (15 percent); and Overall Value to the City (10 percent). Key deadlines include a questions submission deadline of Tuesday, March 3, 2026, City responses on Thursday, March 5, 2026, proposal submission due Friday, March 20, 2026 at 2:00 PM EST, and contract award anticipated for Wednesday, April 1, 2026, with building construction completion and move-in estimated for March 2027. Proposals should be submitted electronically in PDF format to Logan Bagley, Public Relations & Communications Manager, at lbagley@cartersvillega.gov.

The City has not identified any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors in the available documentation. The procurement is open to qualified vendors without specified organizational type restrictions. No current contractors or existing vendor relationships are documented. There is no identified budget range or award value specified in the solicitation materials. The City intends to award the contract to a single vendor and reserves the right to reject any or all proposals. Vendors must coordinate delivery logistics to accommodate the building's configuration, including two passenger elevators with dimensional and weight limits to be finalized post-award, and must provide standard insurance coverage for delivery and installation services. Installation shall occur in accordance with the General Contractor's established operating hours, with the awarded vendor responsible for all trash removal and packaging disposal.