Addendum2_QandA_RFP_PR_26_002_CityHallFurnish.pdf

PDF 212 KB Posted Feb 23, 2026

Attached to: City Hall Furnishings
Solicitation number: PE-60899-NONST-2026-000000070
Issued by: Barrow County, Georgia

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Written by GovTribe AI · May 1, 2026

This is an Addendum #2 (Questions and Answers document) for RFP PR-26-002, issued by the City of Cartersville, Georgia, for City Hall Furnishings at 10 N Public Square, Cartersville, GA 30120. The project encompasses office furniture for standard and executive offices, workstations, service window areas, conference rooms, council/courtroom seating, breakroom furniture, and specialty rooms including a PR media production space. Key specifications indicate a preference for quality solid wood and steel materials, height-adjustable desks with modesty panels, stackable audience seating without casters, and custom media production tables. The City intends to award the contract to a single vendor and anticipates an award date of Wednesday, April 1, 2026, with building construction completion estimated 13 months from the addendum date (approximately June 2027). Installation scheduling, delivery logistics, phasing options, and site-specific coordination details remain flexible and will be finalized with the selected vendor post-award.

Pricing should not reflect any specific government contract vehicles such as Georgia State or OMNIA contracts. The City has no preferred manufacturers or established furniture standards and is open to alternative material suggestions meeting quality durability requirements. Installation shall occur in accordance with the General Contractor's established operating hours, with the awarded vendor responsible for all trash removal and packaging disposal. No loading dock will be available; deliveries will utilize two passenger elevators with dimensions and weight limits to be coordinated later. The vendor must maintain standard insurance coverage for delivery and installation services, with floor protection requirements to be determined during the coordination phase. Temporary onsite storage availability, delivery truck size restrictions, and other logistics details will be addressed with the awarded vendor following contract award.

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Other files

File	Type	Posted
CARTERSVILLE_CityHall_FurnitureLayout_RFPDOC.pdf	PDF	Feb 23, 2026
CARTERSVILLE_City Hall Furniture Schedule.pdf	PDF	Feb 23, 2026
RFP_PR_26_002_CityHallFurnishings_Cartersvill.pdf	PDF	Feb 23, 2026
Addendum1_RFP_PR_26_002_CityHallFurnishings_C.pdf	PDF	Feb 23, 2026
CARTERSVILLE_CITYHALL_BLANKPLAN.pdf	PDF	Feb 23, 2026

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Request	for	Proposals
City	Hall	Furnishings

RFP: PR-26-002

Addendum #2

Date: Thursday, March 5, 2026

This

Addendum

forms

part

the

Request

for

Proposals

for

City

Hall

Furnishings

and

shall

acknowledged

part

the

proposal

submission.

Purpose

Addendum

The

purpose

this

Addendum

provide

responses

questions

submitted

prospective

bidders

regarding

the

City

Hall

Furnishings

RFP.

The	questions	below	have	been	compiled	from	all	inquiries	received.	Responses	are
provided	for	clarification	purposes	and	apply	to	all	proposers.

General / Procurement

1. Please confirm the exact project address.

a. 10

Public

Square

Cartersville,

30120

2. Will

pricing

need

reflect

specific

contract

(e.g.,

Georgia

State

Contract

OMNIA

Contract)?

a. No

3. Will the furniture package be awarded to a single vendor or could partial awards be made?

a. Our

intent

utilize

single

vendor

for

the

entirety

the

project

4. Will

pricing

spreadsheet

provided

and

can

vendors

modify

(add

columns,

rows, tabs)?

a. No

5. Is it acceptable to submit more than one proposal?

a. Yes

6. Does	the	City	have	preferred	furniture	manufacturers,	dealers,	or	established
furniture	standards/typicals	for	offices?

a. No,

please

refer

the

Schedule

and

Layout

the

RFP

documents

for

our

preferred

layouts/office

packages

7. Is there a finish schedule or preferred material palette that vendors should follow?

a. We

not

have

finish

schedule.

While

this

RFP

not

exclusive

any

materials

products,

the

preference

would

for

all

furniture

quality,

solid

wood

and

steel

materials

that

will

withstand

extended

use

throughout

the

facilities

lifetime.

8. Is

there

specifications

document

tagged

floor

plan

available

for

reference?

a. Please

refer

the

Schedule

and

Layout

the

RFP

documents

for

our

preferred

layouts/office

packages

9. Is

there

existing

furniture

that

needs

moved

reinstalled

part

this

project?

a. No

Office Furniture (Standard & Executive Offices)

10. Should private offices use veneer surfaces or is wood grain laminate acceptable?

a. While

this

RFP

not

exclusive

any

materials

products,

the

preference

would

for

all

furniture

quality,

solid

wood

and

steel

materials

that

will

withstand

extended

use

throughout

the

facilities

lifetime.

11. Should	executive	offices	differ	from	standard	offices	in	desk	size,	depth,	materials,
or	storage?

a. Yes,

would

executive

offices

slightly

elevated

from

the

standard

offices.

The

furniture

layout

and

schedule

included

the

RFP

does

reflect

larger

desks

and

variations

bookshelves

versus

lateral

file

with

shelving

hutch

etc.

12. For	height-adjustable	desks,	should	only	the	main	worksurface	adjust	or	should	the
entire	L-shape/return	be	height	adjustable?

a. While

this

not

requirement,

preference

would

the

entirety

the

desk

surface

adjust.

13. Should

height-adjustable

desks

enclosed

can

they

exposed?

exposed,

are

modesty

panels

required

and

what

material

preferred

(laminate,

fabric,

plexiglass,

etc.)?

a. All

desks

should

have

modesty

panels

minimum

with

preference

executive

desks

being

fully

enclosed.

While

this

RFP

not

exclusive

any

materials

products,

the

preference

would

for

all

furniture

quality,

solid

wood

and

steel

materials

that

will

withstand

extended

use

throughout

the

facilities

lifetime.

14. What configuration should desk drawer units be (box/box/file or file/file)?

a. Box/box/file

15. Should pedestal storage units be mobile or fixed, and should they include locking mechanisms?

a. No

preference

mobile

fixed.

Locking

preferred.

16. Are

monitor

arms

required

for

desks

and

how

many

monitors

per

workstation

and	what	monitor	specifications	are	used	by	the	City?
a. Monitor	arms	not	required

17. Are

task

chairs

required

for

all

offices

and

should

they

mesh

back

with

upholstered

seat

fully

upholstered?

a. Offices	should	include	standard	office	chairs,	not	extended	height	range
chairs.	No	preference	on	material.

18. Are

guest

chairs

required

offices

and

what

the

typical

quantity

per

office?

a. Yes,

please

include

guest

chair

all

standard

offices,

and

two

guest

chairs

in	executive	offices.	The	City	Manager	(320)	office	will	also	include	seating
around	meeting	table.

19. Should	seating	standards	be	consistent	across	all	offices?
a. Please	refer	to	prior	questions	18	and	17

20. Do wardrobes require filing at the bottom with storage above or full-height enclosed storage?

a. No

preference,

just

need

include

some

type

flexible

storage

solution

addition

desk/pedestal.

Workstations / Service Window Areas

21. For workstations, what are the required dimensions, panel heights, and overall configuration?

a. Approximate dimensions and configurations are reflected on the furniture

layout	attached	to	the	RFP.
22. Are	privacy	screens	required	for	any	workstations	or	service	window	desks	(e.g.,

meter	reader	or	inspector	workstations)?
a. Worskstations/window	desks	requiring	screening	are	called	out	in	the

Furniture	Schedule	document	attached	to	the	RFP
23. Should	workstation	storage	pedestals	be	mobile	or	fixed?

a. No	preference	on	mobile	or	fixed.	Locking	preferred.
24. Should	service	window	stations	function	as	transactional	counters	(like	teller

windows)	or	informational	help	desks?
a. Please	quote	workstations	and	window	desks	should	as	normal	height

adjustable	desks.
25. Where	will	power	and	data	connections	originate	for	the	workstations?

a. Power/Data	for	workstations	will	be	on	adjacent	walls.	No	power
distribution	needed	within	the	workstation	furnishings.

26. Should	the	workstation/service	window	desks	include	one	or	two	drawer	units?
a. Two,	as	these	setups	do	not	have	the	additional	wardrobe/storage	solution

the	offices	have.
27. Do	the	height-adjustable	desks	at	service	windows	also	require	privacy	screens	or

modesty	panels?
a. Worskstations/window	desks	requiring	screening	are	called	out	in	the

Furniture Schedule document attached to the RFP.

Conference Rooms

28. Do conference tables require integrated power modules (outlets, USB, HDMI)? If so how many per table?

a. Conference

tables

requiring

integrated

power

modules

reflect

power

blocks

the

tables

the

Furniture

Layout

document

attached

the

RFP.

Please

refer

the

layout

for

quantities.

29. Should

conference

tables

veneer

wood

grain

laminate?

a. While

this

RFP

not

exclusive

any

materials

products,

the

preference

would

for

all

furniture

quality,

solid

wood

and

steel

materials

that

will

withstand

extended

use

throughout

the

facilities

lifetime.

30. Do	console	tables	in	conference	rooms	require	storage	or	AV	integration?
a. Console	tables	do	not	require	any	storage	or	AV	integration.	Conference

spaces with Credenza’s would be those with storage integrated.

Council / Courtroom & Public Meeting Spaces

31. For the council/courtroom audience seating, should chairs be fixed, stackable,

nesting,	or	modular	seating,	casters?
a. Audience	seating	should	be	stackable.	No	casters

32. Should	courtroom	audience	chairs	be	upholstered,	wood,	or	poly	seating	and	should
they	include	cushions?

a. No	preference
33. Should	audience	seating	include	arms,	be	armless,	or	use	shared	arms?

a. Armless

34. Will chairs need to be ganged together or stored on dollies when not in use?

a. Audience	chairs	will	need	to	be	stackable	for	storage.	Dollies	preferred.
35. Are	there	ADA	seating	quantity	requirements?

a. Seating

will

not

fixed

specific

ADA

seating

required

currently.

36. Should

training

tables

the

council/courtroom

include

power

modules

modesty

panels?

a. Power not needed. Modesty panels optional.

37. Should

training

tables

flip-top,

nesting,

fixed

tables

and

should

they

have

casters

glides?

a. Training

tables

should

casters

and

nesting/flip

top

for

storage.

38. Will

the

room

need

reconfigurable

remain

fixed

layout?

a. This	room	will	be	reconfigurable	with	126	audience	chairs	when	set	for
Court/Council	meetings,	and	tables/chairs	for	other	events	and	trainings.

39. Will this room be used for long meetings or training sessions requiring ergonomic seating?

a. The	space	will	be	used	for	various	meetings,	trainings,	and	events,	however
we	are	open	to	all	suggested	seating	products

40. Should	the	dais	chairs	be	fixed	to	the	floor	or	movable?
a. Dias	Chairs	will	not	be	fixed	and	should	be	on	casters.

41. Should

the

podium

include

power,

storage,

casters?

a. Podium

should

casters

and

can

include

pass

throughs

for

cabling

from

floor pockets. Storage is preferred.

Breakroom / Shared Spaces

42. How many seats should the breakroom accommodate?

a. Please

refer

the

furniture

layout

document

attached

the

RFP

seating

for

these

tables

reflected

the

plan.

43. Should breakroom seating be standard height or bar height?

a. Standard

Specialty Rooms

44. For the PR Media Room, what is the intended function of this space and what are the requirements for the custom media production table (size, height, and power needs)?

a. This

will

production

studio

space

for

PR/Communications

filming,

podcasts,

and

other

projects.

Space

will

need

include

soft

seating/side

table

set-up,

bookshelf

units

casters,

custom

media

production

table

casters

and

seating.

The

production

desk/table

this

space

will

need

accommodate

seats

for

newscast/podcast

discussion

style

productions.

Standing/Bar

height.

power

necessary.

Custom

branded

treatment

preferred

the

face

the

table.

45. Should

the

rolling

bookshelf

units

the

Media

Room

metal

laminate?

a. No

preference.

They

are

used

film

productions,

they

should

aesthetically

appealing.

46. For

Vault

212

and

Plan

Review

216,

what

document

sizes

must

the

storage

accommodate?

a. These pieces will be used to blueprint/rolled large format plan documents.

47. Is	the	desk	in	the	AV	133	height	adjustable?
a. No	preference.

Delivery, Installation & Logistics

48. Will installation occur in phases (by floor or department) or as a single mobilization?

a. At this time, installation plans have not been finalized. This will be

coordinated	with	the	awarded	vendor	at	a	later	date.
49. What	is	the	anticipated	installation	schedule	and	start	date	relative	to	construction

completion?

a. The building is estimated to be completed 13 months from now. As to

installation	schedule,	this	will	be	coordinated	with	the	awarded	vendor	at	a
later	date.

50. Will a loading dock be available for deliveries?

a. No

51. Will

freight

elevator

available

and

what

are

its

dimensions

and

weight

limits?

a. No,

there

will

two

passenger

elevators

the

building.

52. Are	there	restrictions	on	delivery	truck	size	or	requirements	for	street	off-loading?
a. This	will	be	coordinated	with	the	awarded	vendor	at	a	later	date.

53. Will

temporary

onsite

storage

available

spaces

are

not

ready

for

installation?

a. This

will

coordinated

with

the

awarded

vendor

later

date.

54. Will	other	trades	be	working	onsite	during	furniture	installation?
a. Unknown	at	this	time

55. Will	installation	occur	during	normal	business	hours,	and	what	labor	conditions
apply	for	installation	(straight	time	vs	overtime)?

a. Installation	shall	occur	in	accordance	with	the	General	Contractor’s
established	operating	hours.	The	City	will	not	be	responsible	for	any
overtime	labor	costs	incurred	outside	of	those	hours.

56. Are	vendors	responsible	for	trash	removal	and	packaging	disposal,	or	will
dumpsters	be	available	onsite?

a. Yes,	awarded	vendor	will	be	responsible	for	trash	removal.	Available
dumpsters	unknown	at	this	time.

57. What	security,	insurance,	background	checks,	or	floor	protection	requirements	must
installers	follow?

a. There	are	no	specific	security	requirements.	Floor	protection	will	be
coordinated	with	the	awarded	vendor	at	a	later	date.	The	selected	vendor
shall	maintain	all	standard	insurance	coverage	required	for	furniture
delivery	and	installation	services,

Timeline

58. What is the anticipated furniture award date relative to construction completion?

a. This

RFP

planned

awarded

Wednesday,

April

2026.

And

the

construction

the

facility

estimated

completed

months

from

now.

59. Is	there	flexibility	to	phase	procurement	for	long-lead	items	if	needed?
a. We	are	open	to	discussing	this	with	the	awarded	vendor	as	needed.

File details come from the government source that posted it. Updated May 1, 2026.