Chiller replacement for hhpo

Halifax Health is soliciting competitive bids for the PROJ-25-131 Chiller Replacement project at their Port Orange Campus, located at 1041 Dunlawton Avenue in Port Orange, Florida. The procurement involves the complete removal and replacement of a 200-ton air-cooled chiller, including comprehensive demolition, installation, and systems integration. Key deliverables include a new York YVAA or Trane chiller with variable speed drives, chilled water piping modifications, electrical and control system updates, permit acquisition, commissioning, and full system testing. Contractors must demonstrate technical expertise in HVAC infrastructure replacement for healthcare facilities, with specific requirements including a ten-year parts, labor, and refrigerant warranty. The solicitation requires a detailed bid package featuring a cover letter, project approach, key personnel credentials, references, project schedule, and schedule of values. An optional pre-bid meeting is scheduled for September 12, 2025, from 2:00 PM to 3:00 PM, with potential site visits following the meeting. The final bid submission deadline is September 30, 2025, at 12:00 PM EST, with an anticipated Notice of Intent to Award to be posted on October 31, 2025.

The procurement includes several notable compliance requirements and restrictions, including mandatory attestations regarding human trafficking, public entity crimes, and scrutinized companies. Bidders must complete various certifications addressing foreign country affiliations, tax compliance, and equal opportunity employment practices. While no specific set-aside designations are explicitly noted, the bid documents suggest a preference for local and compliant vendors with demonstrated technical capabilities. The contract will be awarded to the lowest responsive and responsible bidder meeting Halifax Health's specifications, with payment terms of NET 45 days after hospital acceptance. Successful bidders must provide performance and payment bonds each covering 100% of the total contract price and guarantee work for one year from final acceptance. Although a precise budget is not disclosed, the comprehensive technical requirements and specialized healthcare infrastructure replacement suggest a significant capital investment. Contractors will be required to comply with local codes, background check policies, and strict site management standards throughout the project execution.