Chiller Replacement

Pinellas County School Board is seeking bids for ITB #25-CR-050, a comprehensive chiller replacement project at Bay Point Elementary School. The procurement involves removing and replacing one 460-ton water-cooled chiller, including reconnecting chilled and condenser water piping, DDC controls, and electrical connections. The scope extends to replacing two existing induced draft open cooling towers with three new induced draft cooling towers, replacing condenser water piping, and replacing two existing condenser water pumps. Two optional alternates are included: replacing Primary Chilled Water Pumps (PCHP-1 & 2) and Secondary Chilled Water Pumps (SCHP-1, 2 & 3). Bidders must be Florida Licensed Mechanical Contractors with documented experience in three major mechanical equipment replacement projects, including one chiller replacement within the last five years. A mandatory pre-bid conference is scheduled for May 2, 2025, at 10:00 am, with bids due by 3:00 pm on May 16, 2025, through the District's OpenGov Procurement portal. Evaluation criteria will focus on responsiveness, responsibility, and lowest bid meeting all specifications.

The procurement appears to be open to all qualified mechanical contractors without specific set-aside designations for disadvantaged enterprises. Contractors must provide evidence of business experience, comply with background screening requirements, and have valid E-Verify compliance. The project will require integration with existing building automation systems and minimal disruption to school operations. The estimated contract value is approximately $700,000, with a $10,000 contingency included and no markup. Contractors must provide comprehensive insurance coverage, including $1,000,000 per occurrence for General Liability, $300,000 Combined Single Limit for Automotive Liability, and statutory Workers' Compensation coverage. The contract period will commence upon Notice of Intent and end 365 days later, with liquidated damages of $500 per day for each calendar day beyond the specified completion date. The project includes a contingency fee intended to defray expenses for unforeseen circumstances, and the entire contract will be awarded to the lowest responsive and responsible bidder meeting all specifications.