Cellular Professional Archiving

Clay County, Florida, through Request for Quotation #24/25-105, is seeking annual licensing and support for a mobile message archiving and professional archive platform. The procurement covers a comprehensive mobile communication archiving solution for the period of July 25, 2025, through July 24, 2026. Specific deliverables include one Professional Archive Platform, 393 AT&T Mobile Message Archiving Professional Capture licenses, one Basic Professional Support package, and full access to Smarsh University SMB for training. The county will evaluate potential vendors based on qualifications, character, responsibility, and financial standing, with the Board of County Commissioners reserving the right to award the contract in the best interests of the county. Quotations are due by July 16, 2025, at 4:00 pm and must be submitted electronically through a secure procurement portal. Vendors are required to provide comprehensive documentation, including a W-9, EFT Authorization Form, SunBiz Verification, E-Verify compliance, conflict of interest disclosures, and local preference certification.

The procurement includes specific requirements for local businesses, defined as entities maintaining a permanent place of business with full-time employees in Clay County for at least twelve months or utilizing at least 40% local Clay County subcontractors. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the county emphasizes local business participation. The current quote from DLT Solutions, LLC provides a total contract value of $32,747.80, covering the annual licensing and support services. The proposed solution integrates a mobile message archiving platform with professional capture capabilities, suggesting potential compatibility requirements with existing county communication infrastructure. Payment terms are net 30 on approved credit, with DLT Solutions accepting major credit cards and offering alternative payment methods via ACH or mail. The contract appears to be an open market arrangement, with the vendor providing a DUNS number of 78-646-8199 and a Federal ID of 54-1599882.