Category 2 E-Rate Pricing-Switches and SPF+ Modules

The Metropolitan Library System (MLS) of Oklahoma County has issued Request for Proposals (RFP) #25-021-04 for Category 2 E-Rate Network Equipment, seeking telecommunications service providers to supply network infrastructure components. The procurement specifically calls for 4 layer 3 and 4 layer 2 POE+ switches, 4 direct attach cables, 1 SFP module, and 9 wireless access points, along with associated licensing. Key deliverables include hardware and licensing for existing Cisco networking equipment, including 10 48-port Cisco 9300 switches, 10 24-port Cisco 9300 switches, and 5 48-port Cisco 9200 switches, with 5-year and 7-year licensing options. The RFP was posted on February 10, 2025, with proposals due on March 11, 2025, at 12:00 PM. Bidders must submit detailed pricing for hardware, licensing, and warranty information, and the library will evaluate proposals based on specification compliance, pricing, vendor location, prior experience, service level agreements, equipment compatibility, and overall cost. The solicitation includes a question submission deadline of February 24, 2025, at 1:00 PM CST, with answers to be posted by 3:00 PM CST on the same date.

The procurement appears to have a preference for Oklahoma County-based vendors, though no specific set-aside designations were explicitly mentioned. The existing infrastructure consists of Cisco and Meraki networking equipment, which will require careful integration with the proposed new components. The library will use the Service Provider Invoicing method for billing and payment of eligible items, with funding coming through the E-Rate program. While no specific budget range was provided, the procurement covers multiple switches, networking modules, and associated licensing for a comprehensive network upgrade. The library reserves the right to award by individual item, group of items, or to reject all bids, providing flexibility in the procurement process. There were no indications of restrictions for disadvantaged enterprises, and no incumbent vendors were specifically identified in the documentation. The overall objective is to enhance the Metropolitan Library System's data network infrastructure through strategic equipment and licensing acquisitions.