Caldwell Building Server Room UPS Replacement

The Florida Department of Commerce is seeking sealed bids for the Caldwell Building Server Room UPS Replacement project, solicitation number 25-ITB-004-VW, located at 107 East Madison Street in Tallahassee, Leon County. The procurement requires a qualified, certified, and licensed electrical contractor to purchase and install one new Uninterruptible Power Supply (UPS) with dual redundant modules and two battery cabinets, while removing two existing UPS units. A mandatory pre-bid conference and site visit is scheduled for 05/09/2025 at 10:00 AM, with bids due on 05/27/2025 at 2:30 PM EST and bid opening at 3:00 PM EST. The project specifications include detailed requirements for electrical system components, requiring high-efficiency double-conversion IGBT-based UPS with 97% efficiency at full load, comprehensive battery backup capabilities, and extensive monitoring features. The contract period is expected to be 90 days from execution, with the basis of award being the lowest responsive and responsible bid, considering factors such as past performance, specification adherence, and compliance with state requirements.

The solicitation emphasizes supporting minority-owned businesses and includes various state procurement objectives. Bidders must submit a comprehensive package including references, pricing information, drug-free workplace certification, and standard government procurement forms. Potential equipment manufacturers include Eaton, Vertiv Leibert, and Schneider Electric, with specific technical performance standards for system reliability and installation. Work will be conducted during Commerce Business Hours for server room activities, with associated work performed during Non-Business Hours. While specific budget ranges are not explicitly detailed, the procurement requires a total project cost encompassing labor, supervision, materials, permits, drawings, equipment, and all additional costs necessary to complete the UPS modification project. The documentation indicates a focus on maintaining electrical infrastructure continuity with minimal operational disruption, suggesting a sophisticated and technically complex procurement process that requires significant electrical engineering expertise.