25-ITB-004-VW Addendum 1 Q&A Final.pdf

Ron DeSantis GOVERNOR

J. Alex Kelly SECRETARY

Caldwell Building | 107 E. Madison Street Tallahassee, FL 32399

850.245.7105 | www.FloridaJobs.org | Twitter: @FLACommerce

An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida

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FLORIDA DEPARTMENT OF COMMERCE

ADDENDUM NO. 1

SOLICITATION NUMBER: 25-ITB-004-VW

SOLICITATION TITLE: Server Room UPS

RESPONSE OPENING DATE: May 27, 2025 @ 3:00 PM, EST

ADDENDUM NUMBER: 1

ADDENDUM PURPOSE: Questions and Answers

ADDENDUM DATE: 5/20/2025

The Department hereby amends ITB No. 25-ITB-004-VW as noted within this Addendum. For revisions, underlines represents additions and strikethroughs represent deletions. All revisions are highlighted. In the event of a conflict between previously posted information and the information contained herein, the information herein shall control. The information in this addendum is hereby made part of this solicitation. All other terms and conditions of the solicitation remain in effect.

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE

TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER

CHAPTER 120, FLORIDA STATUTES.

Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk.

Protests may be filed by courier, hand delivery, or U.S. mail at: Agency Clerk, Florida Department of Commerce, Office of the General Counsel, 107 East Madison Street, MSC 110, Caldwell Building, Tallahassee, Florida 32399-4128. Protests may also be filed by fax at (850) 921-3230, or by email at agency.clerk@commerce.fl.gov within the time prescribed in Section 120.57(3), Florida Statutes and Chapter 28-110, Florida Administrative Code (“F.A.C.”). It is the filing party’s responsibility to meet all filing deadlines.

The Procurement Officer should be listed and copied in such filings.

The enclosed information has been provided for consideration in the preparation of your response to the above-mentioned solicitation.

This Addendum includes the following change:

Change No. 1:

The Department’s response to timely submitted questions in accordance with the Calendar of Events.

http://www.floridajobs.org/ http://www.twitter/ mailto:agency.clerk@commerce.fl.gov

5/20/2025

Question Number

ITB Page

Number, Section Number, Subsection Reference

Question

Answers

Pg. 7, B.9 Mandatory Pre- Bid Conference/Site Visit

Is there any way that we can still bid on this project if we were not at the Pre Bid?

Is there anyway to get a copy of the sign in sheet of the people that did attend, so that I could at least give them an equipment proposal?

Please see Section B.8 "Calendar of Events," item 2, specified a "Mandatory- Pre Bid Conference/Site Visit" scheduled for 05/09/2025 at 10:00 AM.

Section B.9 "Mandatory Pre-Bid Conference / Site Visit" states: "All Bidders intending to submit a bid to this ITB must attend this conference from beginning to end, or any bid submitted will be rejected as non-responsive."

Furthermore, Section B.14 "Solicitation Requirements," under

"MANDATORY

REQUIREMENTS FOR

EVALUATION," item 2, reiterates: "It is MANDATORY that the Bidder attends the Mandatory Pre-Bid Conference / Site Visit at the date and time specified in Section B.8, Calendar of Events."

Information regarding the procurement process, including documentation such as sign-in sheets from mandatory conferences, may become public record in accordance with Chapter 119, Florida Statutes.

If we are quoting an alternate to the three OEM’s listed, where do we submit spec sheets for approval by engineer.

When is the deadline for approval?

Please clarify if you will accept a maintenance bypass built into the frame of the UPS or do you require a external wrap around maintenance bypass The drawing says internal and the specification in section 2.9 .D says it needs to be wall or floor mounted.

Some units have the three bypass breakers built into the frame. Is this acceptable.

Is the 60kAV UPS specified two 30kVA modules for redundancy or is it two 60kVA modules for redundancy?

Route all documents through the Department of Commerce construction administration team to be distributed to the design team for approvals.

Submit proposed equipment along with the bid.

Integral bypass is acceptable. Wrap around is preferred.

60kVA unit with a redundancy module.

Drawing E0.1

Uninterruptible Power supply (UPS) Schedule calls out a 48 kW / 60kVA UPS.

This would indicate a .8 power factor rating on the machine.

Vertiv APM2 and EXM are unity power factor machines. kW will equal kVA.

60 kVA

UPS Schedule also calls out 60 minutes of run time at full load. The Specification section 263353-5 states “if batteries is sole source of energy supplying rated full load UPS current at 80 % power factor, duration of supply is 10 minutes”.

How much battery run time is required?

And at what kW (see question above) and at what % Load?

60-minute run time at full load.

60kVA unit.

UPS Schedule / Accessories note 5 refers to Redundancy Module. The Spec Section 263353- Calls for a capacity upgrade capability of 25 %. NO problem here. But for clarification Do they want the Capacity Upgrade ability AND an additional redundant power module included as well?

One redundant module.

The intent is to ensure a unit is not being installed maxed out, with no capacity for the future.

UPS Schedule / Accessories note 5 Refers to “Additional Battery Cabinet.”

Is an additional battery cabinet required? Answer based on the question above referring to Battery run time could cause issue with footprint and cost. Clarification is needed to price correctly.

Additional (to the main battery cabinet) battery cabinet for the redundancy module.