25-ITB-004-VW Addendum 2.pdf
PDF 159 KB Posted
- Attached to
- Caldwell Building Server Room UPS Replacement
- Solicitation number
- ITB-12587
- Issued by
- Leon County, Florida
About this file
This document is Addendum No. 2 for Solicitation Number 25-ITB-004-VW issued by the Florida Department of Commerce for a Server Room UPS replacement project. The addendum provides updated calendar of events and clarifies technical specifications, with a mandatory pre-bid conference scheduled for 05/09/2025 at 10:00 AM, technical questions due by 05/14/2025 at 4:30 PM, and bids due on 05/27/2025 at 2:30 PM EST. The procurement involves replacing the existing Uninterruptible Power Supply (UPS) with a new 60kVA UPS system, including one redundant module and additional battery cabinet. Key dates include an anticipated Notice of Intent to Award on 06/03/2025, with the contract expected to have a 90-day implementation period.
The addendum addresses several vendor questions regarding technical specifications, including power factor, battery runtime (confirmed as 60 minutes at full load), and redundancy requirements. Vendors are instructed to submit proposed equipment with their bid and route all documents through the Department of Commerce construction administration team for design team approvals. The solicitation allows for integral bypass systems, though wrap-around is preferred, and seeks a UPS with a 25% capacity upgrade capability. Bidders must comply with mandatory attendance at the pre-bid conference, with any bid from non-attendees being automatically rejected as non-responsive. The document emphasizes technical precision and leaves minimal room for interpretation, requiring detailed compliance with specified electrical system requirements.
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Ron DeSantis GOVERNOR
J. Alex Kelly SECRETARY
Caldwell Building | 107 E. Madison Street Tallahassee, FL 32399
850.245.7105 | www.FloridaJobs.org | Twitter: @FLACommerce
An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida
Relay Service at 711.
FLORIDA DEPARTMENT OF COMMERCE
ADDENDUM NO. 2
SOLICITATION NUMBER: 25-ITB-004-VW
SOLICITATION TITLE: Server Room UPS
RESPONSE OPENING DATE: May 28, 2025 @ 3:00 PM, EST
ADDENDUM NUMBER: 2
ADDENDUM PURPOSE: Calendar of Events, Question and Answers
ADDENDUM DATE: 5/23/2025
The Department hereby amends ITB No. 25-ITB-004-VW as noted within this Addendum. For revisions, underlines represents additions and strikethroughs represent deletions. All revisions are highlighted. In the event of a conflict between previously posted information and the information contained herein, the information herein shall control. The information in this addendum is hereby made part of this solicitation. All other terms and conditions of the solicitation remain in effect.
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL
CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.
Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or U.S. mail at: Agency Clerk, Florida Department of Commerce, Office of the General Counsel, 107 East Madison Street, MSC 110, Caldwell Building, Tallahassee, Florida 32399-4128. Protests may also be filed by fax at (850) 921-3230, or by email at agency.clerk@commerce.fl.gov within the time prescribed in Section 120.57(3), Florida Statutes and Chapter 28-110, Florida Administrative Code (“F.A.C.”). It is the filing party’s responsibility to meet all filing deadlines. The Procurement Officer should be listed and copied in such filings.
http://www.floridajobs.org/ http://www.twitter/ mailto:agency.clerk@commerce.fl.gov
5/23/2025
The enclosed information has been provided for consideration in the preparation of your response to the above-mentioned solicitation.
This Addendum includes the following change:
Change No. 1:
B.8, Calendar of Events
Change No. 2:
Question and Answers
B.8 Calendar of Events
The anticipated Calendar of Events consists of important actions and dates/times by which the actions must be taken or completed. If the Department finds it necessary to change any of these dates/times, it will be accomplished by an addendum. Time is stated in terms of Eastern Standard Time (EST) in Tallahassee, Florida.
Calendar of Events Date and Time (EST)
1.
Date of Issuance and publication on the Florida Vendor Information Portal (VIP) website at: https://vendor.myfloridamarketplace.com/search/bids
05/05/2025
2.
Mandatory- Pre Bid Conference/Site Visit
Location: Caldwell building 107 E Madison Street, Tallahassee, FL 32399
05/09/2025
10:00 AM
3.
Technical Questions due from prospective Vendors (Only email inquiries will be accepted.)
05/14/2025
4:30 PM
4.
Anticipated Posting of Questions and Answers to the Florida Vendor Information
Portal (VIP) website (via addendum) at:
https://vendor.myfloridamarketplace.com/search/bids
05/19/2025 https://vendor.myfloridamarketplace.com/search/bids https://vendor.myfloridamarketplace.com/search/bids
5.
Bids Due
107 East Madison Street, Caldwell Building Tallahassee, Florida 32399
05/2728/2025
2:30 PM
6.
Bids Opened
107 East Madison Street, Caldwell Building Tallahassee, Florida 32399
05/2728/2025
3:00 PM
7. Anticipated Posting of Notice of Intent to Award
06/03/2025
The Department’s response to timely submitted questions in accordance with the Calendar of Events.
Question Number
Respondent’ s Name
ITB Page Number, Section Number, Subsection Reference
Question Answers
Bruce Nettes heim (Joe Powell and Associates, Inc.)
Pg. 7, B.9 Mandatory Pre-Bid Conference/Site Visit
Is there any way that we can still bid on this project if we were not at the Pre Bid?
Is there anyway to get a copy of the sign in sheet of the people that did attend, so that I could at least give them an equipment proposal?
Please see Section B.8 "Calendar of Events," item 2, specified a "Mandatory- Pre Bid Conference/Site Visit" scheduled for 05/09/2025 at 10:00 AM. Section B.9 "Mandatory Pre-Bid Conference / Site Visit" states: "All Bidders intending to submit a bid to this ITB must attend this conference from beginning to end, or any bid submitted will be rejected as non-responsive." Furthermore, Section B.14 "Solicitation Requirements," under "MANDATORY
REQUIREMENTS FOR
EVALUATION," item 2, reiterates:
"It is MANDATORY that the Bidder attends the Mandatory Pre-Bid Conference / Site Visit at the date and time specified in Section B.8, Calendar of Events."
Information regarding the procurement process, including documentation such as sign-in sheets from mandatory conferences, may become public record in accordance with Chapter 119, Florida Statutes.
Mallorie Godbey (Santa fe Power)
If we are quoting an alternate to the three OEM’s listed, where do we submit spec sheets for approval by engineer.
When is the deadline for approval?
Please clarify if you will accept a maintenance bypass built into the frame of the UPS or do you require a external wrap around maintenance bypass The drawing says internal and the specification in section
2.9 .D says it needs to be wall or floor mounted.
Some units have the three bypass breakers built into the frame. Is this acceptable.
Is the 60kAV UPS specified two 30kVA modules for redundancy
Route all documents through the Department of Commerce construction administration team to be distributed to the design team for approvals.
Submit proposed equipment along with the bid.
Integral bypass is acceptable. Wrap around is preferred.
60kVA unit with a redundancy module.
or is it two 60kVA modules for redundancy?
Bruce Nettesheim (Joe Powell and Associates)
Drawing E0.1
Uninterruptible Power supply (UPS) Schedule calls out a 48 kW / 60kVA UPS. This would indicate a .8 power factor rating on the machine. Vertiv APM2 and EXM are unity power factor machines.
kW will equal kVA.
60kVA
(Joe Powell
UPS Schedule also calls out 60 minutes of run time at full load. The Specification section 263353-5 states “if batteries is sole source of energy supplying rated full load UPS current at 80 % power factor, duration of supply is 10 minutes”.
How much battery run time is required? And at what kW (see question above) and at what % Load?
1060-minute run time at full load.
60kVA unit.
Please see Revised Exhibit A
UPS Schedule / Accessories note 5 refers to Redundancy Module. The Spec Section 263353- Calls for a capacity upgrade
One redundant module. The intent is to ensure a unit is not being installed maxed out, with no capacity for the future.
(Joe Powell
Associates) capability of 25 %. NO problem here. But for clarification Do they want the Capacity Upgrade ability AND an additional redundant power module included as well?
(Joe Powell
UPS Schedule / Accessories note 5 Refers to “Additional Battery Cabinet.”
Is an additional battery cabinet required?
Answer based on the question above referring to Battery run time could cause issue with footprint and cost.
Clarification is needed to price correctly.
Additional (to the main battery cabinet) battery cabinet for the redundancy module.
Ron DeSantis GOVERNOR
J. Alex Kelly SECRETARY
Caldwell Building | 107 E. Madison Street Tallahassee, FL 32399
850.245.7105 | www.FloridaJobs.org | Twitter: @FLACommerce
An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida
Relay Service at 711.
http://www.floridajobs.org/ http://www.twitter/
File details come from the government source that posted it. Updated .