BL080-25 Preventive Maintenance and Repair of Emergency Generators on A Multi-Year Contract

Gwinnett County, Georgia issued solicitation BL080-25 for preventive maintenance and repair services of emergency generators on a multi-year contract, with sealed bids due by 2:50 p.m. on June 20, 2025, and public bid opening at 3:00 p.m. the same day. The procurement covers approximately 145 to 284 generator units across 84 locations, including 230 units at the Department of Water Resources, 35 at Fire and Emergency Services, 22 at the Department of Police, 13 at the Department of Support Services, 2 at the Sheriff's Office, and 1 at Parks and Recreation, with generator capacities ranging from 20 KW to 2,500 KW and fuel types including natural gas, propane, and diesel. The scope encompasses three primary sections: Section A provides annual preventive maintenance requiring 100% load bank testing (exceeding the standard 75% code requirement), fuel analysis, cooling system maintenance with specified antifreeze and supplemental coolant additives, and arc flash certification for technicians; Section B offers optional 100% load bank testing as a separate service; and Section C establishes labor rates and material markups for repairs and optional maintenance services with parts markup capped at 10% above cost on a $395,000 annual baseline. Qualified contractors must demonstrate five years of experience in the emergency generator business, employ a minimum of two OEM-certified journeyman-level technicians with five years of mechanical experience, maintain current certifications for major brands including Onan, Kohler, Olympian, Cummins, Generac, and Caterpillar, and provide three references featuring generators of at least 70 KW capacity with at least one site containing 1,000 KW or higher capacity. The contract term runs through December 31, 2025, with automatic annual renewal on the same terms and conditions unless the County terminates with 60 days' notice, for a total maximum lifetime obligation of five years, with the Board of Commissioners reserving discretionary rights to add or delete generators during the performance period at the stated bid price. A mandatory pre-bid conference was held on June 10, 2025, and two addenda were issued on June 13 and June 17, 2025, addressing technical clarifications, revised bid schedule requirements, and cooling system maintenance specifications.

The solicitation document does not identify any set-aside designations or restrictions limiting response to specific categories of organizations such as disadvantaged enterprises, minority-owned businesses, or women-owned enterprises. No incumbent vendor or current contractor information is referenced in the available procurement documents. Service providers must obtain and maintain comprehensive insurance coverage including commercial general liability with $2,000,000 aggregate limits, automobile liability with $1,000,000 combined single limits, workers' compensation at Georgia statutory limits, and umbrella/excess liability insurance with limits determined by contract value; additionally, vendors must comply with the County's use of electronic payments for remittance and acknowledge receipt of all addenda as a condition of bid acceptance. Based on the bid tabulation and award notice, Nixon Power Services, LLC was recommended for award with a five-year bid grand total of $4,919,911.00, representing a Year 1 cost of $750,700.00, which establishes the approximate contract value range for this multi-year engagement. The County reserves the right to reject any or all bids, negotiate terms with the lowest responsive and responsible bidder, and split awards or award in entirety at its discretion, with all invoices required to reference line-item numbers, contract and purchase order numbers, and be submitted within 14 days of work completion with signed work orders.