BL080_25 Ad 1.pdf

June 13, 2025 Addendum #1

BL080-25

Preventive Maintenance and Repair of Emergency Generators on A Multi-Year Contract

Please see below summation of questions/answers and clarifications for the above solicitation.

PLEASE DELETE PAGES 24-26 AND REPLACE WITH THE REVISED BID SCHEDULE PAGES

24R-26R BELOW.

Clarifications:

C1: All County owned generators may or may not be covered under this contract. Gwinnett County reserves the right to add generators during the contract period at the stated bid price of like or similar generators, and to delete generators as needed. Whether or not to include a generator under this contract is at the discretion of Gwinnett County. All warranty repairs will be handled by the installing contractor. If the contractor finds there is a discrepancy, they should notify Gwinnett County immediately. The information provided is based on best available information at the time of this solicitation.

Q1: Is the County tax exempt?

A1: Yes.

Q2: Does the County do separate purchase orders for preventive maintenance work versus repair work? Do the divisions have separate purchase orders?

A2: Yes, separate purchase orders will be issued for preventive maintenance and repairs. Multiple divisions in the Department of Water Resources and other departments will issue multiple purchase order on this contract.

Q3: Are technicians required to have certifications for the high voltage work?

A3: Yes, please see General Requirements Section VI. Contractor Qualifications. In addition to arc flash certification the technician must have any certifications required to do the work they are performing.

Q4: On Page 8, letter j. Check Automatic Transfer Switch, it states, “Power cannot be transferred without proper authorization from Gwinnett County” is this transfer manageable? Is it mandatory?

A4: Yes, this is manageable and mandatory with proper authorization prior to work commencing.

Q5: Per the pre-bid meeting, is fuel analysis required as part of the major preventive scope, please confirm.

A5: Yes.

Q6: Please confirm that load bank preventive maintenance is required at 100% loaded, as code only requires

75% loaded.

A6: Yes, the County requires 100%.

Q7: For the medium voltage generators, please confirm that the voltage listed is the output voltage, i.e. 4160V, 12,470V, etc.

A7: Yes, this is the output voltage.

Q8: What are their secondary voltages?

A8: Load bank testing is to be done at output voltage.

BL080-25 Page 2 Addendum #1 Q9: What length of cable is required?

A9: This will depend on the location, there is not an exact length required.

Q10: Is there a special configuration needed?

A10: No.

Attachments: Revised Bid Schedule, Pages 24R-26R

Pre-Bid Sign in Sheet

This addendum should be acknowledged on Page 26R of the Revised Bid Schedule.

Thank You, Alexis Mckennery Purchasing Associate II

BL080-25 Page 24R FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REVISED BID SCHEDULE

COMPANY NAME_____________________________________________________________________________________

BL080-25 Page 25R

REVISED BID SCHEDULE CONTINUED

COMPANY NAME_____________________________________________________________________________________

The services to be performed under this Agreement shall commence on upon award by the Board of Commissioners. The initial term of this Agreement shall be through December 31, 2025. This Agreement shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year of execution and at the close of each succeeding calendar year of renewal, if renewed. This Agreement shall be automatically renewed upon the same terms and conditions unless the County terminates the Agreement on the day of the close of the calendar year in which it was awarded or within sixty (60) days after the day of the close of the calendar year of execution or of each succeeding calendar year for which it may be renewed, for a total lifetime obligation of five (5) years. If applicable, title to any supplies, materials, equipment or other personal property shall remain in the vendor until fully paid for by the County. In addition, this Agreement will terminate immediately and absolutely when appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the Agreement. Any obligation of the County hereunder is only for such sums payable during the calendar year of execution or each calendar year of renewal, if renewed.

Certification of Non-Collusion In Bid Preparation Signature Date

Item # Approx Annual

Quantity Description

Year 1 Year 2 Year 3 Year 4 Year 5

Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost

Section C - Repairs, Optional Maintenance Services, Parts & Materials

15. 42 Each Administrative Fee for coordinating rental equipment not included in load bank test pricing

16. 1, 580 Hrs.

Generator Technician for repairs or optional maintenance service during regular hours

17. 360 Hrs.

Generator Technician for repairs or optional maintenance service during overtime hours

18. $395,000.00 State percentage of increase above cost for parts and materials (Not to

EXCEED 10%)

YEAR TOTAL $ $ $ $ $

SECTION C TOTAL YEARS 1 -5: $

BID GRAND TOTAL (SECTION A-C): $

BL080-25 Page 26R

REVISED BID SCHEDULE CONTINUED

The undersigned acknowledges receipt of the following addenda, listed by number and date as issued appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the Instructions to Vendors.

Legal Business Name (If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number Fax Number

E-mail address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/