BID 2024-121 Courthouse Move 2025

Clackamas County is soliciting bids for Bid #2024-121 Courthouse Move 2025, a comprehensive relocation project involving moving office furniture, equipment, administrative supplies, and accessories from four buildings: the Courthouse, Multnomah Lodge, Holman, and Juvenile facilities to a new courthouse located at the Red Soils Campus. The project requires a qualified moving company to relocate approximately 2,365 linear feet of law library books, confidential items requiring escorts, and various office furniture and equipment during a two-day timespan in May 2025. The move must be 100% complete by May 16, 2025, in preparation for the new courthouse's operational start on May 19th. A mandatory pre-bid conference was held on January 9, 2025, at 10:00 AM, and bids were due on January 22, 2025, at 2:00 PM Pacific Time. Bidders were required to provide lump sum pricing for relocating items from each building, with additional unit pricing for moving boxes. The engineer's estimate for the project was $250,000, and contractors must comply with prevailing wage rates under BOLI requirements, provide performance and payment bonds, and submit good faith effort documentation showing outreach to historically underrepresented businesses.

The procurement includes provisions for potential disadvantaged business enterprise participation, with bidders required to submit documentation demonstrating outreach to historically underrepresented businesses within two hours of bid closing. Four companies submitted bids: Lile International ($76,265.25), The Suddath Companies ($75,018.40), Willamette Express Ltd. Moving & Storage ($39,309.27), and ASM LLC ($107,269.80). Willamette Express Ltd. was identified as the apparent low bidder with a bid of $39,309.27. The project involves moving items with varying security levels, including CJIS (Criminal Justice Information Services) items requiring special handling, with color-coded security classifications necessitating county/state escorts for yellow and red labeled items. Contractors must coordinate with the City of Oregon City for traffic control and parking permits, and are responsible for providing door guards, elevator protection, and floor coverings during the move. The contract will be held directly by Clackamas County and will require detailed coordination with county facilities management to ensure proper relocation of approximately 500 boxes, over 100 pieces of furniture, and numerous electronics and office equipment across multiple departments.