Automotive Paint & Body Repairs for TPD & Fleet Maintenance

The City of Tampa is seeking multiple vendors to provide comprehensive automotive paint and body repair services for the Tampa Police Department and Logistics & Asset Management Fleet Maintenance Division. The multi-award bid (Solicitation No. 25-P-00340) covers approximately 3,025 on-road vehicles, with about 1,500 belonging to TPD, spanning vehicle models from 1995 to current year. Vendors must provide hourly labor and paint rates for three vehicle divisions: light vehicles (Classes 1-2), medium vehicles (Classes 3-6), and heavy vehicles (Classes 7-8), along with a percentage markup for parts and materials. Bidders are required to have been in continuous business for two years, maintain a service facility within 20 miles of the specified Tampa address, and have a secured vehicle storage facility. The solicitation requires vendors to use the Mitchell Ultra-mate Advanced Estimating System for repair pricing, with preference given to shops employing ASE and ICAR certified employees. The bid will be received until October 27, 2025, at 2:00 PM, with an optional pre-bid meeting scheduled for October 7, 2025, at the Fleet Maintenance Division Training Room.

The procurement follows the City of Tampa's Equal Business Opportunity Ordinance, with potential opportunities for minority-owned and small local businesses. The contract includes provisions for Small Local Business Enterprise (SLBE) participation, requiring vendors to complete DMI-40 Letters of Intent and DMI-30 subcontractor payment tracking forms. The contract will have an initial three-year term with options to renew for two additional one-year periods, and the city reserves the right to unilaterally extend the contract for up to three 30-day periods. The estimated annual value of services is $275,000, with a total contract value estimated at $1,800,000. Bidders must demonstrate compliance with various city, state, and federal regulations, including providing documentation on business organization, licensing, and potential subcontractors. The solicitation is structured as a multi-award bid, meaning multiple vendors may be selected to provide services, with evaluation based on submitted hourly rates, parts markup, and overall capability to service the city's diverse fleet of vehicles.