Attachment_D_QUESTIONNAIRE.pdf

This is a Questionnaire (Attachment D) for the City of Tampa's Automotive Paint and Body Repairs solicitation, which seeks multiple vendors to provide comprehensive repair services for the Tampa Police Department and Logistics & Asset Management Fleet Maintenance Division. The solicitation (No. 25-P-00340) covers approximately 3,025 on-road vehicles, with approximately 1,500 belonging to TPD, spanning vehicle models from 1995 to current year. Bidders must submit hourly labor and paint rates for three vehicle divisions: light vehicles (Classes 1-2), medium vehicles (Classes 3-6), and heavy vehicles (Classes 7-8), along with a percentage markup for parts and materials. An optional pre-bid meeting is scheduled for October 7, 2025, at the Fleet Maintenance Division Training Room, with bids due on October 27, 2025, at 2:00 PM. The contract will have an initial three-year term with options to renew for two additional one-year periods, and the city reserves the right to unilaterally extend the contract for up to three 30-day periods.

The questionnaire requires bidders to demonstrate adequate facilities and staff, prior experience with fleet or commercial repairs, and availability for holiday, night, weekend, and emergency work. Bidders must provide contact person information and list three fleet accounts serviced in Hillsborough County or the City of Tampa. Vendors must have been in continuous business for two years, maintain a service facility within 20 miles of the specified Tampa address, and have a secured vehicle storage facility. The solicitation gives preference to shops employing ASE and ICAR certified employees and requires vendors to use the Mitchell Ultra-mate Advanced Estimating System for repair pricing. The estimated annual contract value is $275,000, with a total estimated value of $1,800,000 over the initial contract period. The procurement follows the City of Tampa's Equal Business Opportunity Ordinance and includes opportunities for minority-owned and small local businesses, with potential Small Local Business Enterprise (SLBE) participation requirements.