25-P-00340_-_Determination-Traditional_Bids.docx

This is an Equal Business Opportunity (EBO) Determination Form for the City of Tampa, documenting diversity and small business participation requirements for Solicitation No. 25-P-00340. The City of Tampa Police Department and Logistics & Asset Management Fleet Maintenance Division are seeking multiple vendors to provide automotive paint and body repair services for approximately 3,025 on-road vehicles, with roughly 1,500 belonging to TPD. Vendors must submit hourly labor and paint rates for three vehicle classes (light, medium, and heavy) along with parts and materials markup percentages. Bidders must have maintained continuous business operations for a minimum of two years, operate a service facility within 20 miles of the specified Tampa location, and maintain a secured vehicle storage facility. The bid submission deadline is October 27, 2025, at 2:00 PM, with an optional pre-bid meeting scheduled for October 7, 2025. The contract includes an initial three-year term with options to renew for two additional one-year periods, and the city reserves the right to unilaterally extend for up to three 30-day periods.

The estimated contract value is $1,800,000, with an estimated annual value of $275,000. This solicitation is classified as a Traditional Solicitation, indicating that the scope did not meet Racially Relevant Area (RWA) parameters for narrowly tailored requirements. Consequently, no specific bid preferences, bid discounts, or subcontracting goals for Underutilized Women and Minority Business Enterprises (U-WMBEs) or Small Local Business Enterprises (SLBEs) have been established. However, the procurement remains subject to the City of Tampa's Equal Business Opportunity Ordinance (Tampa Code Chapter 26.5), which requires vendors to complete DMI-40 Letters of Intent and DMI-30 subcontractor payment tracking forms. The determination was approved on August 7, 2025, by Committee Chair Jose A. Valdez in accordance with established city policy.