Armored Car Services

Hillsborough County Public Schools (HCPS) has issued an Invitation to Bid (ITB No. 25230-ITB-DST) for comprehensive armored car services to support the District's Budget & Cash Management Department. The procurement seeks a qualified vendor to provide secure cash pickup, transportation, and deposit services for approximately 250 educational facilities, including high schools, middle schools, elementary schools, administrative centers, and special centers. The service requires using armored vehicles for all pickups, with personnel wearing identifiable uniforms and carrying government-issued identification. Vendors must maintain comprehensive insurance, including $1,000,000 in Armored Car Cargo Liability Insurance with a minimum of $50,000 coverage per location. Pickup frequencies will vary by facility type, with high schools receiving three pickups per five days, middle and elementary schools receiving two pickups per week, and some locations having one pickup per week. Technical questions are due by June 24, 2025, with final bids due by July 8, 2025. The initial contract term will begin upon board approval and automatically renew for up to four additional one-year periods, contingent on budget appropriations and contractor performance.

The solicitation encourages participation from diverse business enterprises, with the W-9 form offering opportunities for vendors to self-identify as minority-owned, service-disabled veteran-owned, or small/local business enterprises. HCPS recommends that small business enterprises register with their Office of Supplier Diversity. The pricing structure allows for a maximum 15% markup on additional services, with payment terms set at net 45 days. The contract includes provisions for performance monitoring and potential service charges for missed pickups. Vendors must complete a Vendor Affidavit certifying compliance with human trafficking prevention regulations, demonstrating the district's commitment to ethical contracting practices. While a specific budget range is not explicitly stated, the comprehensive nature of the contract covering over 250 district locations suggests a significant annual investment in armored car services. The pricing sheet provides a detailed breakdown of service categories and estimated annual usage, allowing potential bidders to understand the full scope of the contract opportunity.