Annual Lawn Maintenance and Landscaping Services

The City of Waxahachie, Texas (Ellis County) is issuing a Request for Proposal (RFP 2026-02-01) for Annual Lawn Maintenance and Landscaping Services covering more than 90 city-owned locations classified as either High-Profile (parks, municipal buildings, fire stations, cemeteries, civic centers) or Low-Profile (water and wastewater treatment plants, pump stations, lift stations, utility facilities). The comprehensive scope of work includes general maintenance services (mowing, trimming, edging, debris removal) and specialized services (irrigation inspections, chemical weed control, pest and disease management, leaf removal, pruning, mulching, bare spot remediation, seasonal color installation, and bulb planting) across diverse properties ranging from 0.02 acres to 4.85 acres, with some locations requiring 12 to 24 bed maintenance visits annually and seasonal color changeouts involving hundreds to thousands of plants per site. The three-year contract, beginning October 1, 2026 (Fiscal Year 2027), includes two optional one-year renewal terms and will be awarded based on best value utilizing a 100-point evaluation scoring system: cost (50 points), experience and qualifications including Commercial Pesticide Applicator License and TCEQ Irrigation License requirements (20 points), service delivery approach addressing staffing, equipment, and response time (20 points), and references from municipal or governmental entities (10 points). Required qualifications include proof of insurance (Commercial General Liability of $1,000,000 each occurrence/$2,000,000 aggregate, Business Auto Liability of $1,000,000, and Workers' Compensation at statutory limits), completion of a Conflict of Interest Questionnaire, submission of a signed W-9, and four professional references. Key deadlines include a non-mandatory virtual pre-proposal meeting on April 9, 2026 at 10:00 AM, a question submission deadline of April 15, 2026 at 10:00 AM, and sealed proposal submissions due by April 24, 2026 at 10:00 AM through the OpenGov electronic bidding system or via paper submission to the City Secretary, with public proposal opening scheduled for April 24, 2026 at 10:15 AM via Teams conference.

The solicitation does not specify set-aside designations for disadvantaged enterprises or restrict the types of organizations eligible to respond; however, the RFP does emphasize preference for references from municipalities or governmental entities as part of the evaluation criteria. No incumbent vendor information or current contractor details are disclosed in the available documentation. Contractors must comply with special requirements for Low-Profile locations, including OSHA regulations and safety protocols around utility infrastructure, submission of Safety Data Sheets for all chemicals, and coordination with City operations staff; thirteen Low-Profile facilities are gated with access codes to be provided following contract award. The City reserves the right to award a single contract, split awards among multiple contractors, or make no award based on best value determination. The solicitation is conditioned upon availability of federal, state, or local appropriated funds, with termination provisions allowing either party to terminate with ninety days' written notice at contract renewal. No specific budget range or award value has been disclosed in the available RFP documentation.