Revised_-_High_Profile_Exhibit_-_Police_Station.pdf

This is a revised high-profile exhibit document supporting the City of Waxahachie, Texas's Request for Proposal (RFP 2026-02-01) for Annual Lawn Maintenance and Landscaping Services. The Police Station, classified as a High-Profile location, requires approximately 10,000 square feet of lawn and bed maintenance services. The scope includes twelve monthly bed maintenance visits annually, chemical application for grass and beds (pre-emergent treatments), and monthly irrigation system inspections. The RFP covers more than 90 city-owned locations across the municipality, with a non-mandatory pre-proposal meeting scheduled for April 9, 2026 at 10:00 AM, a question submission deadline of April 15, 2026 at 10:00 AM, and sealed proposal submissions due April 24, 2026 at 10:00 AM, with public opening at 10:15 AM the same day. The contract term begins October 1, 2026 (Fiscal Year 2027) for three years with two optional one-year renewal terms, and termination may occur with ninety days' written notice at contract renewal.

Award will be determined on a best value basis utilizing a 100-point scoring system: cost (50 points), experience and qualifications including required Commercial Pesticide Applicator License and TCEQ Irrigation License (20 points), service delivery approach (20 points), and municipal or governmental references (10 points). Required qualifications include Commercial General Liability insurance of $1,000,000 each occurrence/$2,000,000 aggregate, Business Auto Liability of $1,000,000, Workers' Compensation at statutory limits, a Conflict of Interest Questionnaire, signed W-9, and four professional references. No specific budget range or award value has been disclosed. The City reserves the right to award a single contract, split awards among multiple contractors, or make no award, and the solicitation is contingent upon availability of federal, state, or local appropriated funds. No incumbent vendor information is provided in available documentation.