Revised_-_High_Profile_Exhibit_-_Police_Station.pdf

This is a High-Profile Exhibit document for the City of Waxahachie, Texas, detailing landscaping service requirements for a police station facility. The scope of work encompasses approximately 10,000 square feet of grounds requiring general services and specialized maintenance. Specific service deliverables include twelve bed maintenance visits annually, chemical application for pre-emergent weed control on three grass areas and three landscape beds, and monthly irrigation system inspections. The broader RFP 2026-02-01 solicitation addresses lawn maintenance and landscaping services across more than 90 city-owned locations, with a non-mandatory virtual pre-proposal meeting scheduled for April 9, 2026 at 10:00 AM, a question submission deadline of April 15, 2026 at 10:00 AM, and sealed proposal submissions due by April 24, 2026 at 10:00 AM. The three-year contract begins October 1, 2026 (Fiscal Year 2027) with two optional one-year renewal terms, and the public proposal opening is scheduled for April 24, 2026 at 10:15 AM via Teams conference.

The contract will be awarded based on best value utilizing a 100-point evaluation scoring system: cost (50 points), experience and qualifications including Commercial Pesticide Applicator License and TCEQ Irrigation License requirements (20 points), service delivery approach (20 points), and municipal references (10 points). Required qualifications include proof of insurance with Commercial General Liability coverage of $1,000,000 each occurrence/$2,000,000 aggregate, Business Auto Liability of $1,000,000, and Workers' Compensation at statutory limits, along with submission of a Conflict of Interest Questionnaire, signed W-9, and four professional references. The solicitation does not disclose a specific budget range or award value. The City reserves the right to award a single contract, split awards among multiple contractors, or make no award, with termination provisions allowing either party to terminate with ninety days' written notice at contract renewal. The contract is conditioned upon availability of federal, state, or local appropriated funds.