Revised_-_High_Profile_Exhibit_-_Police_Station.pdf

This is a Revised High-Profile Exhibit document for a Police Station location submitted in support of the City of Waxahachie's Annual Lawn Maintenance and Landscaping Services Request for Proposal (RFP 2026-02-01). The exhibit specifies that the Police Station is classified as a High-Profile general services location encompassing approximately 10,000 square feet requiring specialized landscape maintenance. The scope of work includes bed maintenance services scheduled 12 times per year, chemical application for pre-emergent weed control on three grass areas and three bed areas, and monthly irrigation system inspections. The broader solicitation encompasses more than 90 city-owned locations across High-Profile and Low-Profile classifications. A non-mandatory pre-proposal meeting is scheduled for April 9, 2026 at 10:00 AM, with questions due by April 15, 2026 at 10:00 AM and sealed proposals due April 24, 2026 at 10:00 AM, followed by public opening at 10:15 AM on the same date. The contract will commence October 1, 2026 (Fiscal Year 2027) for an initial three-year term with two optional one-year renewal periods available.

Award will be determined based on best value utilizing a 100-point evaluation scoring system emphasizing cost (50 points), experience and qualifications including mandatory Commercial Pesticide Applicator License and TCEQ Irrigation License (20 points), service delivery approach (20 points), and municipal or governmental references (10 points). Contractors must provide proof of insurance including $1,000,000 Commercial General Liability coverage, $1,000,000 Business Auto Liability coverage, and statutory Workers' Compensation coverage, along with a Conflict of Interest Questionnaire, signed W-9, and four professional references. No specific budget range or incumbent vendor information has been disclosed. The solicitation does not impose set-aside designations or restrict organizational eligibility. Contract funding is contingent upon availability of federal, state, or local appropriated funds, with termination provisions allowing either party to exit with ninety days' written notice at contract renewal periods. The City reserves the right to award a single contract, split awards among multiple contractors, or make no award.