Airport Access Control System

The City of Santa Monica Airport is seeking bids from BRIVO authorized vendors for a comprehensive Airport Access Control System service and repair contract. The procurement targets vendors capable of maintaining and servicing airport security gates, access badge readers, and related electronic access control equipment, specifically involving 14 CS BRIVO 5000WG/6000WG Control Panels, Chamberlain LiftMaster/Sentex CPWR Wiegand Receivers, and HID 5XXXX Series Readers and Keypads. Key deliverables include quarterly preventive maintenance, system testing, modifications, emergency repairs, and new installations, with a mandatory 24/7 emergency service requirement and two-hour response time. Bidders must possess a valid C10 Electrical California contractor's license, administration-level BRIVO clearance, and a minimum of five years of relevant experience working in airport environments. The Request for Proposals was released on October 24, 2025, with responses due by November 21, 2025, at 3:00 pm. Evaluation criteria will include price, service quality, vendor capacity, and overall experience, with the City reserving the right to select the most advantageous proposal.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The total contract value is $90,000, funded through Airport Fund 57, with potential for four one-year renewal options. Vendors must comply with prevailing wage requirements under California Labor Code 1720 and provide comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), and Workers' Compensation insurance. The existing infrastructure requires integration with current BRIVO systems, and contractors must demonstrate expertise in electrical and mechanical troubleshooting. Contractors will be required to submit detailed job quotes, service reports, and maintenance logs, and must have specific technical capabilities such as experience with FARGO printers. The contract will be managed by Leo Iniguez and will transition from Public Works Facilities to the Airport division, with strict performance and documentation requirements.