Addendum #2 Rife Branch Burning Refuse Pile Phase II

The West Virginia Department of Environmental Protection issued a Request for Quotation (RFQ) for construction services related to the Rife Branch Burning Refuse Pile Phase II Reclamation Project located in Raleigh County, West Virginia. This procurement seeks a contractor to complete environmental remediation and reclamation work on an abandoned mine lands site, with deliverables including mobilization and demobilization, construction layout, quality control, site preparation, access road rehabilitation (200 tons), stabilization fabric (1,250 square yards), silt fence (500 linear feet), straw wattles (600 linear feet), stabilized construction entrance (25 tons), revegetation, underdrain installation (216 linear feet of 4' x 4' underdrain plus 20 linear feet of conveyance pipe), rip-rap slope stabilization and berm work, unclassified excavation (4,500 cubic yards), and soil cover. Key objectives include repairing a slip in the previously regraded area, installing subsurface drainage infrastructure, establishing erosion control measures, and restoring vegetative cover to all disturbed areas. Bidders must hold a valid West Virginia contractor's license, maintain commercial general liability insurance of not less than $2,000,000 per occurrence, provide workers' compensation coverage as required by state law, submit a signed and notarized drug-free workplace affidavit, furnish a solicitation bond equal to five percent of the total bid amount, and submit a surety bond equal to 100 percent of the contract price upon award. Pricing must be submitted as unit prices and extended totals for each line item, with mobilization and demobilization limited to 10 percent of the total bid, construction layout limited to 5 percent, quality control limited to 3 percent, and site preparation limited to 10 percent of the total bid. A mandatory pre-bid conference was held on May 23, 2017, at 10:00 AM EST at the project site, with a technical questions deadline of May 30, 2017, at 5:00 PM EST, and the bid closing date of June 6, 2017, at 10:30 AM EST; all bids were required to be submitted electronically through the wvOASIS Vendor Self Service portal, and vendors were required to acknowledge receipt of all addenda to avoid disqualification.

The solicitation documentation does not identify any specific set-asides for disadvantaged enterprises, small businesses, or minority-owned vendors, though the state procurement regulations may provide general preferences for qualified small businesses in accordance with applicable law. No incumbent contractor or current service provider information is detailed in the solicitation materials. The project requires the contractor to obtain necessary permits and licenses, including water quality certification, burning permits, and stream activity permits, and to assume responsibility as Co-Applicant #1 under the NPDES Construction Storm Water General Permit (WV0115924); additionally, the contractor must furnish an independent testing laboratory under supervision of a registered professional civil engineer and submit shop drawings, material certifications, and test results for approval before incorporation into the work. The Department will obtain certain permits and cover modification and renewal fees for the NPDES permit until final project inspection, after which the contractor bears responsibility for violations and fines resulting from contractor negligence or failure to install permanent controls as scheduled. No specific award value or budget range is disclosed in the solicitation materials; however, contractors should note that the Department may cancel contracts immediately upon written notice if materials or workmanship fail to conform to specifications, and that contract funding is contingent upon legislative appropriation, with contracts becoming void as of July 1 of the fiscal year if funds are not appropriated.