DEP1700000055 CONSTRUCTION BID SUBMISSION REVIEW FORM.pdf
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- Solicitation number
- ARFQ 0313 DEP1700000055 3
- Issued by
- Raleigh County, West Virginia
About this file
This is a Construction Bid Submission Review Form created by the State of West Virginia Department of Environmental Protection to guide potential bidders on submission requirements and common disqualification issues for construction projects. The form serves as an informational resource outlining the bidding process standards rather than project-specific details. Potential bidders must review all associated request for quotation documents, addenda, and instructions in their entirety to understand specific project requirements. The form emphasizes that failure to comply with stated requirements may result in bid disqualification, and the list provided does not represent an exhaustive compilation of all possible bidding requirements or grounds for rejection.
Immediate bid disqualification results from critical failures including non-attendance at mandatory pre-bid meetings, failure to sign required signature pages, missing West Virginia contractor's license information, lack of signed drug-free workplace affidavits, invalid or missing bid bonds, non-compliance with mandatory RFQ requirements, failure to acknowledge receipt of addenda when required, late bid submissions, federal or state debarment status, outstanding environmental enforcement actions, and unresolved DEP vendor complaints. Additional disqualification factors that must be resolved before contract award include uncontested debt to the State exceeding $1,000, Workers' Compensation or Unemployment Compensation delinquency, and failure to obtain required bonds and insurance coverage. The form does not address specific pricing, project scope, contract terms, funding sources, or set-aside provisions.
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Text version
DEP Construction Bid Submission Review Form Created July 20, 2017
State of West Virginia
Department of Environmental Protection
Construction Bid Submission Review Form
This list has been provided for informational purposes only and is not to be construed as a complete list of request for quotation or bidding requirements for any individual construction project. This list does not and cannot include every item, mistake or oversight that could cause a contractor’s bid to be disqualified. Rather, this list is intended to draw attention to some of the most common problems that occur in the bidding process for construction projects. All potential bidders must read the request for quotation, all additional documents, and all instructions relating thereto (“Bid Documents”) in their entirety to identify the actual request for quotation and bidding requirements. Failure to read the Bid Documents in their entirety and comply with the stated requirements contained therein may result in bid disqualification.
Errors that shall be reason for immediate bid disqualification
1. Failure to attend a mandatory pre-bid meeting
2. Failure to sign the signature page on the Bidder’s Instructions
3. Failure to supply West Virginia contractor’s license # on bid
4. Failure to supply a signed drug free workplace affidavit with the bid
5. Failure to supply a valid bid bond
6. Failure to meet any mandatory requirement of the RFQ
7. Failure to acknowledge receipt of Addenda (only if stipulated as mandatory)
8. Failure to submit bid prior to the bid closing date and time
9. Federal debarment
10. State of West Virginia debarment or suspension
11. Outstanding environmental enforcement actions
12. Unresolved DEP vendor complaints
Errors that may be reason for bid disqualification before contract award
1. Uncontested debt to the State exceeding $1,000 (must be resolved prior to award)
2. Workers’ Compensation or Unemployment Compensation delinquency (must be resolved prior to award)
3. Failure to obtain required bonds and/or insurance
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