7127-26-EUA, Notice of Intent to Award a Sole Source to Ironclad for Contract Lifecycle Management Software (CLM)

Lubbock Power & Light (LP&L), a municipal electric utility located in Texas within Henderson County, has issued a Notice of Intent to Award a Sole Source contract (7127-26-EUA) for the procurement of Ironclad Contract Lifecycle Management (CLM) software. The procurement seeks a unified contracting platform capable of delivering automated workflows, native clause management, structured data extraction, and seamless integration with existing enterprise systems including Vena and other recordkeeping tools without requiring custom middleware or multivendor configuration. Key objectives include enabling efficient contract management operations while maintaining security compliance, auditability, and utility-specific configuration functions. LP&L's extensive market research has determined that Ironclad is the only vendor capable of meeting these specialized operational and technical requirements. Interested vendors must submit written responses by May 13, 2026, at 2:00 p.m. CST through the Lubbock Power & Light Bonfire portal, directed to Felix Orta, Purchasing Manager, at 1314 Ave K, 5th Floor, Lubbock, Texas 79401. To qualify as an alternative vendor, respondents must demonstrate a minimum of five years of contract management software development and usage experience, municipal government experience, and documented capabilities in workflow management and approval process controls.

No specific set-aside designations or restrictions limiting organizational eligibility have been identified in this procurement notice. The incumbent vendor for this sole source award is Ironclad, which LP&L has determined uniquely meets its specialized requirements through its out-of-the-box integration capabilities and utility-specific functionality. The existing technology infrastructure that requires integration includes Vena and other recordkeeping tools currently utilized by LP&L. The estimated contract value for this procurement is $99,999, representing the budget allocation for the CLM software acquisition.