27-009-LH Debris Monitoring Services (RFP) (9/10/26)

Macon-Bibb County Board of Commissioners is requesting proposals for debris monitoring services for disaster-related debris removal, reduction, hauling, and disposal under RFP 27-009-LH, with sealed proposals due September 10, 2026 at 12:00 noon to the Procurement Department at 700 Poplar Street, Macon, Georgia 31201. A mandatory pre-bid conference is scheduled for August 19, 2026 at 10:00 a.m., with questions due August 21 at 3:00 p.m. The County encourages Minority, Women Owned, and Disadvantaged Business Enterprise (M/W/DBE) participation and subcontracting.

The scope covers comprehensive monitoring, documentation, and compliance oversight for emergency debris operations resulting from hurricanes, tornadoes, ice storms, severe weather, and other natural or man-made disasters. The successful contractor must provide all labor, equipment, materials, tools, transportation, permits, and incidentals necessary to perform services in accordance with FEMA Public Assistance requirements and applicable federal, state, and local regulations. The contractor must staff eleven specified positions: Project Manager, Operations Manager, GIS Analyst, Environmental Specialist, Field Supervisor, Data Manager, Debris Site/Tower Monitor, Crew Monitor, Load Ticket Data Entry Clerk, Project Coordinators, and Administrators. Proposers must meet minimum qualifications of five years of experience, valid Georgia business licensing, and financial and legal stability. The contract is funded through federal grants and requires strict compliance with FEMA regulations, debarment certifications, non-collusion affidavits, E-Verify/SAVE work authorization compliance, and conflict-of-interest requirements. Insurance requirements include Workers' Compensation, Employer's Liability ($1,000,000 limits), Commercial General Liability ($1,000,000 per occurrence; $2,000,000 aggregate per project), Business Automobile Liability ($1,000,000 combined single limits), and Umbrella Liability ($2,000,000 per occurrence; $4,000,000 aggregate for contracts under $5,000,000).

Pricing must be submitted on the provided Cost Proposal Form with fixed hourly rates for all eleven positions and an average hourly rate calculation. All unit prices must be fixed and subject to established ceiling prices; cost-plus-percentage-of-cost contracting is prohibited under 2 CFR Part 200.

Evaluation is weighted: Qualifications & Experience (30 points), Technical Approach (25 points), Personnel & Resources (20 points), Past Performance & References (10 points), and Cost Proposal (15 points). Proposals must include one original plus five copies and a flash drive. Firm names will be publicly read at 2:00 p.m. on September 10, 2026 in the Procurement Conference Room.