26RFP18 Armored Courier Services

Williamson County, Texas is soliciting proposals from qualified and licensed armored courier service providers through Request for Proposals 26RFP18, with proposals due by Thursday, March 19, 2026, at 2:00 p.m. CST. The procurement seeks secure pickup, transportation, and delivery of cash, checks, and general mail from approximately 22 county locations—including the County Treasurer's Office, Tax Assessor's Office, Health District, Justice Center, Sheriff's Office, and various annexed facilities across Georgetown, Cedar Park, Taylor, Round Rock, Leander, Liberty Hill, and Granger—to designated Wells Fargo Vault Services in Austin or San Antonio. Service requirements include daily pickups between 8:00 a.m. and 3:00 p.m., Monday through Friday, with delivery no later than 3:00 p.m. the same day or by the next business day following pickup, across 21 distinct service sites with weekly armored transportation on varying schedules (Monday-Friday, Monday-Wednesday-Friday, Tuesday-Friday, or Wednesday-Friday operations). Respondents must be Texas-licensed, comply with all federal, state, and local regulations governing armored courier services, maintain comprehensive insurance coverage including $1,000,000 Commercial General Liability and $1,000,000 Automobile Liability per occurrence, and undergo background checks; they must also submit proof of business licensure, transmittal letters, executive summaries, references from the past four years, conflict of interest disclosures, sample contracts, and detailed responses addressing pickup procedures, service quality, vehicle and personnel specifications, and tracking capabilities. Evaluation will be weighted as follows: Process and Procedures (25 points), Quality of Goods and Services (30 points), Scheduling (10 points), and Price (35 points). The contract term consists of an initial two-year period with two optional one-year renewals contingent on appropriation of funds by the Commissioners Court.

The RFP does not specify set-aside designations for disadvantaged enterprises or restrictions limiting eligible respondents, though the County reserves the right to give preference to local respondents whose bids are within three percent of the lowest bid price. No incumbent vendors or current contractors are identified in the solicitation materials. The annual budget for this solicitation has been established at $106,200.00, representing the maximum annual value for the contract. Respondents must complete multiple required forms including a Proposal Affidavit certifying compliance with Texas Government Code provisions regarding boycotts of Israel, engagement with sanctioned countries and terrorist organizations, boycotts of energy companies, and boycotts of firearm and ammunition industries; however, sole proprietorships and companies with fewer than ten full-time employees are exempt from certain boycott certifications. Additionally, respondents must file a Texas Ethics Commission Conflict of Interest Questionnaire no later than the seventh business day after submitting their proposal and disclose any cancelled or terminated contracts within the preceding five years. The County reserves the right to reject any or all proposals and to award to the lowest and best evaluated proposal, with a virtual RFP closing meeting scheduled for March 19, 2026, at 2:00 p.m. CST via Microsoft Teams and phone dial-in options.