2026011-BID3289 Pollard House Renovation - REBID

Columbia County, Georgia is issuing a competitive sealed bid procurement (Rebid 2026011-BID3289) for comprehensive renovations and additions to the Pollard House, a 4,546 square foot historic homestead located at 1964 Appling Harlem Road, to transform the property into a new event venue. The scope of work includes structural renovation, installation of new mechanical, electrical, plumbing, and fire suppression systems, interior and exterior finishes, accessibility improvements including wheelchair lifts, roofing with standing-seam metal panels, ceramic tile and wood flooring work, and associated sitework encompassing parking facilities, landscaping, and utility infrastructure. The project is designed as a two-story mixed-use building with Assembly occupancy on the first floor (136 occupants) and Business occupancy on the second floor (5 occupants), compliant with the 2018 International Building Code with Georgia amendments and ADA accessibility requirements. Qualified bidders must possess a valid Georgia General Contractor's License and a Columbia County business license, and must submit proposals including a schedule of values, contractor qualification statements (AIA Document A305), evidence of at least five previous comparable projects with project names and contract amounts, identification of all major subcontractors in seven trade categories, bid security equal to five percent of the bid amount, performance bonds, labor and material payment bonds, and insurance certificates. A mandatory pre-bid meeting and site walkthrough is required for all prospective prime bidders. Bids are to be submitted electronically through Bonfire Hub with a closing deadline of April 30, 2026 at 12:00 PM, followed by public opening at 2:00 PM via WebEx, and must remain valid for 60 calendar days following the bid opening. Liquidated damages are assessed at $500 per consecutive calendar day for work not completed within the 365-day project timeline, and bidders must complete all work within 365 consecutive calendar days from the Notice to Proceed.

The procurement documents do not identify specific set-aside designations or restrictions limiting participation to disadvantaged enterprises or other designated entity classifications. No incumbent vendors or existing contractors are referenced in the procurement materials. The base bid amount for this single-prime general contract is $2,200,000, which includes one general allowance of $225,000 and one alternate for pavilion construction, representing the primary budget parameters for project delivery. The project site encompasses 5.32 acres on tax parcel 027A 012A with approximately 1.7 acres of disturbance, and includes provisions for 39 parking spaces (37 regular and 2 ADA accessible), new native species landscaping, and hardscape elements. Design professionals already engaged include Cheatham, Fletcher, Scott Architects + Designers (architect), Civil Design Solutions (civil engineer), J.E. Stewart Engineering (structural engineer), ING Consulting Inc. (mechanical and plumbing), and Electrical Design Consultants (electrical systems), whose work the successful contractor must integrate and build upon. Upon acceptance of the bid, the successful contractor must execute the formal contract within ten days and provide all required surety bonds as specified in AIA 101 and AIA 201 standard forms.