Z1DA--632-16-101 upgrade emergency generators - phase i

RFI #1

Regarding the Evaluation Criteria for Contractor s Past Performance Confidence, the solicitation states This information shall be submitted for this procurement using Exhibit C, Past Performance Questionnaire, transmitted via Exhibit B, Sample Transmittal Letter and past Performance Evaluation Questionnaire. In the Exhibit B document, the instructions to the Reference Contact request the document be completed and returned no later than 11:00am EST on December 09, 2024. Is this date correct, or can References submit up until the solicitation due date?

The Past Performance Questionnaire can be submitted up until the solicitation due date.

No later than 11:00am EST on December 09, 2024, is a typo.

Would a CPAR be acceptable in place of a PPQ?

Yes.

Please confirm that in Factor 1, Sub-factor 1 Management Approach, the offeror can provide resumes for the key personnel which will not count toward the page limit.

Resumes for the key personnel which will count toward the page limit.

Section 2. Submittal of offers 2.1 states Proposals should follow in the order of sequence set forth in the Request for Proposal (RFP). However, Amendment 0001 added additional evaluation factors, but did not specify where to address them in the proposal. Please advise where this information should be included.

Vendors can include the additional evaluation factors from Amendment 0001 in Volume 1: Section one- Technical Capability.

Evaluation Factor 1 Technical Capability describes this section should not exceed 25 pages and excludes the Organizational Chart (with brief relevant details of individuals' experiences/qualifications), Tentative Schedule, Quality Control Plan synopsis. There is no further mention of a Quality Control Plan synopsis. Is it required and if so, please advise what the submission requirements are and where this information should be included.

A Quality Control Plan is not required.

Evaluation Factor 4 Volume II Price references an attached division cost breakdown template, but this document does not appear to be included in the solicitation documentation. Is it required and if so, please said document.

A division cost breakdown is required. However, please use your local form. The division cost breakdown template is not attached.

We would like to clarify whether or not you would like the 5 amendments dated from 2022-2023 acknowledged on the SF1442 that is due January 7th.

No. Only the amendments published under solicitation 36C24225R0007.

SPECIFIC TECHINCAL CAPABILITIES

EVALUATION FACTORS

Please describe your recent experience with multi-generator, paralleled emergency power systems in clinical healthcare facilities. Please include recent, not to exceed three project profiles of these similar projects completed in the past five years. Please include the project location, initial magnitude, planned and actual construction durations, total change order amount, any post-construction callbacks, any challenges and lessons learned, and a contact for the client who is familiar with the project.

Please describe your approach and phasing of work to construct the project. What would you consider the critical path? Please include written narrative and any supporting documents such as pictures, drawings, etc., taking into consideration long lead equipment and how it will be implemented into the projects schedule, any electrical power disruptions and their durations, any required temporary provisions, and maintenance of existing facility operations.

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Please describe your recent experience with the construction of new buildings to house emergency power systems and/or building infrastructure systems, preferably in clinical healthcare facilities. Please include recent, not to exceed three project profiles of these similar projects completed in the past five years. Please include the project location, initial magnitude, planned and actual construction durations, total change order amount, any post-construction callbacks, and a contact for the client who is familiar with the project.

Please describe your recent experience retrofitting existing low voltage switchgear and its electrical components in occupied facilities, preferably in clinical healthcare facilities. Please include three project profiles of these similar projects completed in the past five years. Identify what manufacturer and type of switchgear was retrofitted and with what type of retrofit kit. Please include the project location, initial magnitude, planned and actual construction durations, total change order amount, any post-construction callbacks, any challenges and lessons learned, and a contact for the client who is familiar with the project.

Please describe your recent experience replacing automatic transfer switches in occupied clinical healthcare facilities. Please include three project profiles of these similar projects completed in the past five years. Please include the project location, initial cost, planned and actual construction durations, total change order amount, any post-construction callbacks, any challenges and lessons learned, and a contact for the client who is familiar with the project.

Please describe your recent experience with replacing underground fuel storage tanks and constructing new underground fuel oil storage systems, preferably in clinical healthcare facilities. Please include recent, not to exceed three project profiles of these similar projects completed in the past five years. Please include project location, initial cost, planned and actual construction durations, total change order amount, any challenges and lessons learned, and any post-construction callbacks.

Please describe who is your subcontractor on this job and what experience do you have working together? Provide a short narrative of any recent project collaborations you and this key subcontractor have partnered on.

STATEMENT OF WORK

GENERAL INFORMATION

Title of Project: UPGRADE EMERGENCY GENERATORS PH I. Project No. 632-16-101

Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified.

Background: Existing emergency generator serving Building 200, and related automatic transfer switches are past their useful lives and require replacement.

Performance Period: The contractor shall complete the work required under this SOW in 575 DAYS from date of award, Work at the Government site shall not take place on Federal holidays, weekends after hours unless directed by the CO and as indicated on the Bid Documents. After hours work is to be expected for work in sensitive areas and where required to keep active service roadways active, which shall be directed by the COR and authorized by the CO.

The contractor shall provide as-builts in PDF and most current AutoCAD version upon conclusion of this project.

STATEMENT OF WORK

The contractor shall perform the following general work as indicated on the Bid Documents

Install new underground fuel oil storage tanks near Building 200.

Remove existing underground fuel oil storage tanks near Building 200.

Install temporary generator to serve Building 200 until the new generators are commissioned and accepted. Contractor shall bear all costs for generator rental, service, maintenance, and fuel for the full period of use.

Remove and dispose of existing Building 200 generator and accessories.

Construct new emergency generator room addition.

Install new emergency generators and accessories.

Install new emergency generator paralleling switchgear, secondary voltage switchgear and distribution.

Replace existing Building 200 transfer switches, accessories, and power distribution.

All work in Building 200 North main electrical room D0-5 shall be Deductive Alternate No. 1.

This contract does not involve access to VA sensitive information and does not involve access and/or connection to the VA information system.

Modify existing Main Switchgear to accommodate new circuit breakers as shown in contract documents.

Place of Performance:

Northport VAMC

79 Middlevile Road.

Northport, NY 11768

Requirements

The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

Compliance:

Contractor shall comply with all Infection control requirements, penetration requirements etc. and must coordinate with the COR.

The contractor shall comply with VA contractor ID badge requirements.

The contractor to provide to COR Weekly reports. And meet with COR daily.

Vicinity and work time shall be defined by the COR. Loud work shall be defined by the COR.

Contractor shall comply with all VAFD penetration requirements including obtaining permits as required through fire rated assemblies (including floor slabs).

Contractor to comply with all VA requirements for work in healthcare facilities.

Contractor to comply with all specification and drawing requirements.

Contractor to comply with NFPA 11 2018 Health Care Facilities Code.

Contractor to provide all close out documentation 15 days prior to completion of project.

Upon acceptance of closeout documentation by the VA contractor can apply for final payments.

Contractor to provide 1-year guarantee of all materials and workmanship from date of receipt and verification of installation operation and all required certifications.

Upon acceptance of closeout documentation by the VA contractor can apply for final payments.

A site walk through shall be scheduled by the CO and must be attended by all prospective bidders.

Inspection, Safety and Security

The COR will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. No invoices will be processed for payment prior to the completion of COR inspection.

Request for interruption of any services must be approved by the COR, contractors shall first make a request in writing (email, letter, etc.) requesting any interruption of any service three weeks in advance. Some work may need to take place on nights and weekends. There shall be no live electrical work at any time.

Contractors shall be responsible to plan and coordinate all work with the COR who will coordinate and provide access. Contractors are responsible for safety, record keeping, security monitoring, and inspection of area. Maintain Certified Payroll and Daily Logs.

Contractors shall coordinate with engineering PIV card sponsor as directed by COR, copy of OSHA 10 hour; see VA Specification section 01 00 00 General Requirements for a complete list of required documents. PIC card request forms in pdf format are included in this procurement.

The contractors shall designate a competent person refer to specification 01 35 26, Safety Requirements for Training documentation. All contractor personnel and its sub-contractors must ware face masks all the time while on VA property.

Other Related Services (Not Included in the Scope of Work)

Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.

CONSTRUCTION MANAGEMENT PLATFORM REQUIREMENTS

Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

Contractor shall accomplish and complete the following tasks upon award of contract:

Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

The access request shall be in writing and include a list of staff. The list shall include the following information:

Full Name

Company Name

Email Address

Role/Position on the project (i.e., Project manager, site super)

Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.