Y1DA--561-21-301 Elevator Project Upgrade

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2 is soliciting bids for the comprehensive modernization and upgrade of elevator systems at the East Orange VA Medical Center in New Jersey. The project involves replacing critical components of multiple service and passenger elevators, including hoisting machines, controllers, door operators, car enclosures, and electrical infrastructure, with a focus on meeting ASME A17.1 2019 safety code standards and implementing advanced features such as microprocessor control systems, regenerative drives, LED lighting, and two-way communication systems. Key contract requirements include certified payroll, full-time on-site supervision with a Superintendent, Site Safety and Health Officer, and Quality Control Manager, as well as mandatory use of Autodesk Construction Cloud for project documentation and communication. The contract mandates a one-year warranty period with complete maintenance services and strict compliance with prevailing wage rates established by the Department of Labor for Essex County, New Jersey. Critical deadlines include the original bid opening of September 22, 2025, though the solicitation was subsequently cancelled and resolicited with a new response date of November 6, 2025, and a protest on the cancellation was filed in January 2026, leading to corrective action to rescind the cancellation and reevaluate award eligibility under the original invitation for bid.

This solicitation is a 100 percent set-aside for Service-Disabled Veteran-Owned Small Businesses, with compliance requirements limiting subcontracting to 50 percent of contract value for non-certified firms in service categories, 75 percent for special trade construction, and 85 percent for general construction. The estimated project value exceeds $10 million, with a performance period of 608 calendar days from the Notice to Proceed across four buildings containing a total of 10 elevators—seven elevators in the Main Hospital (Building 1) serving basement to 13th floor, one elevator in Building 2, one in Building 5, and one in Building 7. Subcontractors must be currently engaged in elevator equipment installation with a minimum of five years of successful experience and employ elevator mechanics with appropriate certifications and technical qualifications, with the option to hire licensed contractors from other states provided they meet these experience requirements. The place of performance is East Orange, New Jersey 07018, and the project falls under NAICS code 238290 with a Product Service Code of Y1DA, classified as construction of hospitals and infirmaries.