X-Ray Screening Machines and Maintenance
Closed Solicitation Posted
- Solicitation number
- SP470525R2025
- Agency
- Defense Logistics Agency Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334519 Other Measuring and Controlling Device Manufacturing
- Place of performance
- Fort Belvoir, Virginia 22060, United States
- Points of contact
-
- Odemaris Dekle odemaris.dekle@dla.mil (804) 971-2579
- Beverly Williams beverly.j.williams@dla.mil (571) 363-8878
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Logistics Agency (DLA) Contracting Services Office is seeking to procure six new X-ray screening machines for DLA Headquarters and the Defense Threat Reduction Agency (DTRA) Headquarters. The solicitation, numbered SP4705-25-R-2025, requires delivery of four machines to DLA and two to DTRA, all to be delivered by March 31, 2025, with a 90-day delivery period after receipt of order. The contract includes a one-year warranty, software, training, and installation services, with three additional one-year maintenance service options. Proposals will be evaluated using the Lowest Price Technically Acceptable (LPPF) method in accordance with FAR Part 15 and Part 12. Potential offerors must submit questions by November 29, 2024, and proposals are due by February 21, 2025, at 4:00 PM Eastern Time.
The solicitation is unrestricted and does not have a specific small business set-aside, with a NAICS code of 334519 (Other Measuring and Controlling Device Manufacturing) and a size standard of 600 employees. No incumbent contractor is mentioned in the documentation. While specific award values are not disclosed, the contract will be a firm-fixed-price arrangement covering the initial machine procurement and subsequent maintenance periods. The machines are specified in four different models (A, B, C, and D) with varying tunnel sizes and capabilities, including features like explosives and narcotics detection, multilanguage support, and image processing functions. The place of performance is Fort Belvoir, Virginia, with specific delivery requirements for DLA Loading Dock A and DTRA Loading Dock B. The contract includes detailed technical specifications for each machine type and comprehensive maintenance service requirements for the three optional years following the initial warranty period.
Notice text
4 versions
Update #4 · Latest ·
The purpose of Amendment 0001 is to answer the questions submitted to contracting, update the SOW, and extend the closing date.
____________________________________________________________________________
The purpose of Amendment 0002 is to update the Statement of Work, reopen solicitation, and extend response to February 14, 2025. The contractor is required to deliver the x-ray machines to Dock A and Dock B and move the X-Ray machines to the allocated location within the building. The contractor is required to provide maintenance that include all necessary corrective maintenance, as needed, and include any necessary repair parts and economy shipping of replacement parts. Maintenance is also to cover annual preventative maintenance and annual radiation safety survey plans. Interested parties are required to include technical information which provide detail information on the maintenance and delivery of the X-Ray scanning machines inside the building. See attached Amendment 0002 with attachments.
____________________________________________________________________________
The purpose of Amendment 0003 is to extend the response to February 21, 2025, add to the instructions, expand on the Section 6.0 of the Statement of Work. See the attached Amendment 0003.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposal are being requested and a written solicitation will not be issued.
This is a Request for Proposal (RFP) and the solicitation number is SP4705-25-R-2025. No formal solicitation will be issued. Please review the attached Statement of Work for more details. This solicitation is issued as Unrestricted. This notice incorporates provisions and clauses in effect through, Federal Acquisition Circular (FAC) 2024-07 published in the Federal Register on August 29, 2024, and DFARS Publication Notice (DPN) 20241010. The NAICS code is 334519 – Other Manufacturing and Controlling device manufacturing and the size standard is 600.
The award will be in accordance with FAR part 15 and 19. The solicitation will result in a firm-fixed price contract with a delivery period of 90 days after receipt of order (ARO) for six (6) new X-Ray Screening Machines and three (3) sequential one (1) year options for the maintenance services. It is imperative to meet the 90-day delivery to avoid interruption of services. Proposals will be evaluated in accordance with FAR Part 15- Lowest Price Technically Acceptable and FAR 12. Proposals will be evaluated for acceptability.
SCOPE:
The Defense Logistics Agency (DLA) Contracting Services Office intends to procure an acquisition on behalf of the Defense Logistics Agency Headquarters Installation Support to establish a contract to procure and deliver six (6) new x-ray screening machines inclusive of a one (1) year warranty contract, software, training and installation. Four (4) of the new x-ray screening machines (A, B, C, and D) will be delivered to DLA Headquarters location by March 31st or before and two (2) new x-ray screening machines (A and B) will be delivered to DTRA Headquarters location on or prior to March 31, 2025 or before. See the Standard Specifications/Description below for the six (6) new machines. See Attachment 1 for the Statement of Work (SOW) for additional information on the requirement. A list of the line items numbers, quantities, and units of measure for the base and option years is located under Attachment 2 – Section B Price Schedule.
The provision at FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and a statement regarding any addenda to the provision. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of a Firm Fixed Priced contract resulting from this solicitation. Proposals shall be received no later than, December 10, 2024 @ 12:00 PM Eastern Time Zone. Electronic or soft copies of the response can be email odemaris.dekle@dla.mil and beverly.j.williams@dla.mil.
Questions and/or requests for information concerning this solicitation should be submitted in writing via email, due on by November 29, 2024 at 12:00 PM, Eastern Time Zone (ET)) to Odemaris Dekle, at email address odemaris.dekle@dla.mil and beverly.j.williams@dla.mil. Questions received after November 29, 2024 will not be addressed.
See the attached combined synopsis/solicitation for additional information on the instructions. See the attached Statement of Work (Attachment 1) for information on the requirement. Attachment 2 is provided for interested parties to use to price each CLIN. Read the instructions and information provided within the attached combined synopsis/solicitation.
Update #3 ·
The purpose of Amendment 0001 is to answer the questions submitted to contracting, update the SOW, and extend the closing date.
____________________________________________________________________________
The purpose of Amendment 0002 is update the Statement of Work, reopen solicitation, and extend response to February 14, 2025. The contractor is required to deliver the x-ray machines to Dock A and Dock B and move the X-Ray machines to the allocated location within the building. The contractor is required to provide maintenance that include all necessary corrective maintenance, as needed, and include any necessary repair parts and economy shipping of replacement parts. Maintenance is also to cover annual preventative maintenance and annual radiation safety survey plans. Interested parties are required to include technical information which provide detail information on the maintenance and delivery of the X-Ray scanning machines inside the building. See attached Amendment 0002 with attachments.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposal are being requested and a written solicitation will not be issued.
This is a Request for Proposal (RFP) and the solicitation number is SP4705-25-R-2025. No formal solicitation will be issued. Please review the attached Statement of Work for more details. This solicitation is issued as Unrestricted. This notice incorporates provisions and clauses in effect through, Federal Acquisition Circular (FAC) 2024-07 published in the Federal Register on August 29, 2024, and DFARS Publication Notice (DPN) 20241010. The NAICS code is 334519 – Other Manufacturing and Controlling device manufacturing and the size standard is 600.
The award will be in accordance with FAR part 15 and 19. The solicitation will result in a firm-fixed price contract with a delivery period of 90 days after receipt of order (ARO) for six (6) new X-Ray Screening Machines and three (3) sequential one (1) year options for the maintenance services. It is imperative to meet the 90-day delivery to avoid interruption of services. Proposals will be evaluated in accordance with FAR Part 15- Lowest Price Technically Acceptable and FAR 12. Proposals will be evaluated for acceptability.
SCOPE:
The Defense Logistics Agency (DLA) Contracting Services Office intends to procure an acquisition on behalf of the Defense Logistics Agency Headquarters Installation Support to establish a contract to procure and deliver six (6) new x-ray screening machines inclusive of a one (1) year warranty contract, software, training and installation. Four (4) of the new x-ray screening machines (A, B, C, and D) will be delivered to DLA Headquarters location by March 31st or before and two (2) new x-ray screening machines (A and B) will be delivered to DTRA Headquarters location on or prior to March 31, 2025 or before. See the Standard Specifications/Description below for the six (6) new machines. See Attachment 1 for the Statement of Work (SOW) for additional information on the requirement. A list of the line items numbers, quantities, and units of measure for the base and option years is located under Attachment 2 – Section B Price Schedule.
The provision at FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and a statement regarding any addenda to the provision. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of a Firm Fixed Priced contract resulting from this solicitation. Proposals shall be received no later than, December 10, 2024 @ 12:00 PM Eastern Time Zone. Electronic or soft copies of the response can be email odemaris.dekle@dla.mil and beverly.j.williams@dla.mil.
Questions and/or requests for information concerning this solicitation should be submitted in writing via email, due on by November 29, 2024 at 12:00 PM, Eastern Time Zone (ET)) to Odemaris Dekle, at email address odemaris.dekle@dla.mil and beverly.j.williams@dla.mil. Questions received after November 29, 2024 will not be addressed.
See the attached combined synopsis/solicitation for additional information on the instructions. See the attached Statement of Work (Attachment 1) for information on the requirement. Attachment 2 is provided for interested parties to use to price each CLIN. Read the instructions and information provided within the attached combined synopsis/solicitation.
Update #2 ·
The purpose of Amendment 0001 is to answer the questions submitted to contracting, update the SOW, and extend the closing date.
____________________________________________________________________________
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposal are being requested and a written solicitation will not be issued.
This is a Request for Proposal (RFP) and the solicitation number is SP4705-25-R-2025. No formal solicitation will be issued. Please review the attached Statement of Work for more details. This solicitation is issued as Unrestricted. This notice incorporates provisions and clauses in effect through, Federal Acquisition Circular (FAC) 2024-07 published in the Federal Register on August 29, 2024, and DFARS Publication Notice (DPN) 20241010. The NAICS code is 334519 – Other Manufacturing and Controlling device manufacturing and the size standard is 600.
The award will be in accordance with FAR part 15 and 19. The solicitation will result in a firm-fixed price contract with a delivery period of 90 days after receipt of order (ARO) for six (6) new X-Ray Screening Machines and three (3) sequential one (1) year options for the maintenance services. It is imperative to meet the 90-day delivery to avoid interruption of services. Proposals will be evaluated in accordance with FAR Part 15- Lowest Price Technically Acceptable and FAR 12. Proposals will be evaluated for acceptability.
SCOPE:
The Defense Logistics Agency (DLA) Contracting Services Office intends to procure an acquisition on behalf of the Defense Logistics Agency Headquarters Installation Support to establish a contract to procure and deliver six (6) new x-ray screening machines inclusive of a one (1) year warranty contract, software, training and installation. Four (4) of the new x-ray screening machines (A, B, C, and D) will be delivered to DLA Headquarters location by March 31st or before and two (2) new x-ray screening machines (A and B) will be delivered to DTRA Headquarters location on or prior to March 31, 2025 or before. See the Standard Specifications/Description below for the six (6) new machines. See Attachment 1 for the Statement of Work (SOW) for additional information on the requirement. A list of the line items numbers, quantities, and units of measure for the base and option years is located under Attachment 2 – Section B Price Schedule.
The provision at FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and a statement regarding any addenda to the provision. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of a Firm Fixed Priced contract resulting from this solicitation. Proposals shall be received no later than, December 10, 2024 @ 12:00 PM Eastern Time Zone. Electronic or soft copies of the response can be email odemaris.dekle@dla.mil and beverly.j.williams@dla.mil.
Questions and/or requests for information concerning this solicitation should be submitted in writing via email, due on by November 29, 2024 at 12:00 PM, Eastern Time Zone (ET)) to Odemaris Dekle, at email address odemaris.dekle@dla.mil and beverly.j.williams@dla.mil. Questions received after November 29, 2024 will not be addressed.
See the attached combined synopsis/solicitation for additional information on the instructions. See the attached Statement of Work (Attachment 1) for information on the requirement. Attachment 2 is provided for interested parties to use to price each CLIN. Read the instructions and information provided within the attached combined synopsis/solicitation.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposal are being requested and a written solicitation will not be issued.
This is a Request for Proposal (RFP) and the solicitation number is SP4705-25-R-2025. No formal solicitation will be issued. Please review the attached Statement of Work for more details. This solicitation is issued as Unrestricted. This notice incorporates provisions and clauses in effect through, Federal Acquisition Circular (FAC) 2024-07 published in the Federal Register on August 29, 2024, and DFARS Publication Notice (DPN) 20241010. The NAICS code is 334519 – Other Manufacturing and Controlling device manufacturing and the size standard is 600.
The award will be in accordance with FAR part 15 and 19. The solicitation will result in a firm-fixed price contract with a delivery period of 90 days after receipt of order (ARO) for six (6) new X-Ray Screening Machines and three (3) sequential one (1) year options for the maintenance services. It is imperative to meet the 90-day delivery to avoid interruption of services. Proposals will be evaluated in accordance with FAR Part 15- Lowest Price Technically Acceptable and FAR 12. Proposals will be evaluated for acceptability.
SCOPE:
The Defense Logistics Agency (DLA) Contracting Services Office intends to procure an acquisition on behalf of the Defense Logistics Agency Headquarters Installation Support to establish a contract to procure and deliver six (6) new x-ray screening machines inclusive of a one (1) year warranty contract, software, training and installation. Four (4) of the new x-ray screening machines (A, B, C, and D) will be delivered to DLA Headquarters location by March 31st or before and two (2) new x-ray screening machines (A and B) will be delivered to DTRA Headquarters location on or prior to March 31, 2025 or before. See the Standard Specifications/Description below for the six (6) new machines. See Attachment 1 for the Statement of Work (SOW) for additional information on the requirement. A list of the line items numbers, quantities, and units of measure for the base and option years is located under Attachment 2 – Section B Price Schedule.
The provision at FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and a statement regarding any addenda to the provision. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of a Firm Fixed Priced contract resulting from this solicitation. Proposals shall be received no later than, December 10, 2024 @ 12:00 PM Eastern Time Zone. Electronic or soft copies of the response can be email odemaris.dekle@dla.mil and beverly.j.williams@dla.mil.
Questions and/or requests for information concerning this solicitation should be submitted in writing via email, due on by November 29, 2024 at 12:00 PM, Eastern Time Zone (ET)) to Odemaris Dekle, at email address odemaris.dekle@dla.mil and beverly.j.williams@dla.mil. Questions received after November 29, 2024 will not be addressed.
See the attached combined synopsis/solicitation for additional information on the instructions. See the attached Statement of Work (Attachment 1) for information on the requirement. Attachment 2 is provided for interested parties to use to price each CLIN. Read the instructions and information provided within the attached combined synopsis/solicitation.
Attachments
| File | Type | Posted |
|---|---|---|
| SF30 SP470525R2025_AMD0003_FINAL.pdf | ||
| Amendment0002_STATEMENT OF WORK x-ray machines FEB2025_REVISED.pdf | ||
| SF30 SP470525R2025_AMD0002_FINAL.pdf | ||
| Amendment0002_Attachment 2_Updated Section B Xray machines.xlsx | XLSX spreadsheet | |
| Admendment 0001_SP470525R2025.pdf | ||
| Revised STATEMENT OF WORK x-ray machines 2025_REVISED_BW_v3.pdf | ||
| Attachment 2_Section B Xray machines.xlsx | XLSX spreadsheet | |
| Combined_Synopsis-SP4705-25-R-2025_FINAL.pdf | ||
| Attachment 1_SOW_ X-ray Machines 2025_SP470525R2025_redacted.pdf |
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