W099-solicitation RFQ order off of SAC IDIQ award Mail Meter Equipment and warehouse tracking software

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 1, is soliciting quotations for lease of mail meter equipment and warehouse package tracking software under the Strategic Acquisition Center IDIQ, with proposals due July 30, 2026 and questions due July 14, 2026 at 8:00 AM EDT.

Place of performance is Leeds, Massachusetts (VA Central Western Massachusetts Health Care System). The all-inclusive mail management system must include postage meter equipment, dynamic weighing modules, conveyor stackers, thermal label printers, barcode scanners (including four Zebra TC77 handheld units), SMART operating software or equivalent, FedRAMP-authorized cloud-based mailing software, multi-carrier shipping capability, and full maintenance and support including preventive maintenance, corrective repairs, and remote and on-site technical support. The contractor must be an authorized USPS mail meter equipment provider, registered and active in SAM.gov, and must comply with FISMA, FedRAMP authorization, and VA security requirements.

The contract period runs from September 23, 2026 to September 22, 2027 (base year) plus four optional one-year extensions, totaling five years potential. The $40 million budget ceiling covers a 14-line-item base year price schedule priced monthly for 12 months, with corresponding items for each option year. Monthly invoices must be submitted through the Tungsten Network for electronic funds transfer. Award will be made to the responsible offeror submitting the lowest-priced, technically acceptable offer under lowest price technical acceptability evaluation. The NAICS code is 532420, Office Machinery and Equipment Rental and Leasing. An amendment posted July 21, 2026 modifies original RFQ terms; contractors must reference both the base RFQ and amendment when responding. The contracting officer is James L. R. Moore; questions go to James.Moore14@va.gov.