W099--Pre-solicitation RFQ order off of SAC IDIQ award Mail Meter Equipment and warehouse tracking software

The Department of Veterans Affairs, through Veterans Integrated Service Network 1, seeks lease of mail meter equipment and warehouse package tracking software for the VA Central Western Massachusetts Health Care System in Leeds, Massachusetts, via the Strategic Acquisition Center (SAC) IDIQ contract vehicle, with quotations due July 23, 2026, at 11:00 AM EDT and questions due July 14, 2026, at 8:00 AM EDT.

Place of performance is Leeds, Massachusetts. The mail system must include hardware (all-in-one PC with peripherals, wireless barcode scanners, thermal label printers, Zebra TC77 handheld devices with charging cradles), SMART operating software or equivalent, and FedRAMP-authorized cloud-based mailing software with multi-carrier shipping capability for USPS, UPS, and FedEx. The warehouse tracking system must provide package receiving, tracking, digital signature capture, image documentation, and chain-of-custody management. All cloud and SaaS components must comply with FISMA and FedRAMP requirements and achieve VA Authority to Operate (ATO) approval prior to operational use. The contractor shall provide full maintenance and support including preventive and corrective maintenance, remote and on-site technical support during facility hours (Monday–Friday, 6:30 AM to 3:00 PM EDT), equipment delivery, installation, training, and technology-driven upgrades at no additional cost.

The base performance period runs September 23, 2026, through September 22, 2027, with four optional one-year renewal periods extending through September 22, 2031. The estimated budget is $40 million. Monthly invoicing is required. Award will be made to the lowest-priced, technically acceptable offer based on completeness review, technical acceptability rating, and price evaluation. Contractors must be registered and active in SAM prior to submission and maintain current representations and certifications throughout performance. The NAICS code is 532420, Office Machinery and Equipment Rental and Leasing. Contact James L. R. Moore at James.Moore14@va.gov with questions.