36C24126Q0515_1.docx

36C24126Q0515

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

631-26-3-7970-0202 36C24126Q0515 06-30-2026 James L. R. Moore 603-624-4366 07-23-2026

11:00 AM

EDT

Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Office (90C) 940 Belmont Street Brockton MA 03104-7007 X 532420 $40 Million N/A X Department of Veterans Affairs Northampton VAMC 421 North Main Street Leeds MA 01053-9764 Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Office (90C) Contracting Specialist James L. R. Moore 718 Smyth Road Manchester NH 03104-7007

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp PO Box 149971 Austin TX 78714-9971 1-877-353-9791 See CONTINUATION Page This is a solicitation for Lease of Mail Meter Equipment Per the Performance Work Statement (PWS). This is for VA Medical Center Northampton Leeds MA Healthcare System. RFQ will be through SAC IDIQ.

Vendor must be an Authorized USPS Mail Meter Equipment provider.

All perspective contractors must be registered and active in the System for Award Management (SAM) prior to submitting a quote.

Contractor shall provide all equipment, labor, materials, tools, supervision, necessary to perform Mail Meter Equipment services in accordance with the Performance Work Statement. All questions should be emailed to James.Moore14@va.gov subject titled RFQ 36C24126Q0515 All questions are due by 7/14/2026 at 8:00 AM Eastern Daylight Time. No questions will be answered after 7/14/2026 at 8:00 AM Eastern Daylight Time.

X X X X Jeffrey Fleming Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C241 Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Office (90C) 940 Belmont Street Brockton MA 03104-7007

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

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B.2 PERFORMANCE WORK STATEMENT

Mail Management System & Warehouse Package Tracking Software VA Central Western Massachusetts Health Care System Leeds, MA 01053

1.0 PURPOSE AND SCOPE

The Department of Veterans Affairs (VA) Central Western Massachusetts Health Care System (HCS) intends to lease an all-inclusive mail and shipping solution ("mail system") and a standalone warehouse package tracking software system. This Performance Work Statement (PWS) defines the requirements for equipment, software, installation, training, maintenance, and support services necessary to maintain all systems in full operational status throughout the order period.

For purposes of this PWS, a mail system is defined as any mail processing equipment, web-based software solutions, scalable cloud data storage and hosting, and support services required to maintain all systems fully operational.

All applicable hardware, software, and support services must adhere to:

· United States Postal Service (USPS) Domestic Mail Manual (DMM): www.usps.gov

· United Parcel Service (UPS) rules and regulations

· Federal Express (FedEx) rules and regulations

2.0 BACKGROUND

VA Central Western Massachusetts HCS is responsible for processing all incoming and outgoing letters, parcels, and packages across its facilities. The VA currently operates one independent mail processing system running Neopost EMS Enhanced Mailing and Shipping Mail Center Management Software. This procurement seeks to replace and modernize that system while adding a new warehouse package tracking capability.

3.0 PERIOD OF PERFORMANCE

The period of performance shall be a base year plus four (4) option years, not to exceed five (5) years total, contingent upon Contracting Officer authorization to exercise each option year.

4.0 PLACE OF PERFORMANCE

VA Central Western Massachusetts HCS Leeds, MA 01053 Buildings 1 and 16

Hours of Operation The Contractor shall be available to respond to service calls during normal facility working hours:

· Days: Monday through Friday

· Hours: 6:30 AM to 3:00 PM Eastern Daylight Time

· Exceptions: Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings

The Contractor must maintain an adequate workforce to ensure uninterrupted performance of all tasks defined within this PWS whenever the Government facility is open. The stability and continuity of the workforce are essential.

Recognized Federal Holidays The Contractor is not required to provide services on the following Federal holidays as established by law (5 U.S.C. § 6103):

· New Year's Day

· Martin Luther King, Jr.'s Birthday

· Presidents' Day

· Memorial Day

· Juneteenth National Independence Day

· Independence Day

· LaborDay

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

Additional holidays may be recognized as approved by the Contracting Officer through appropriate order modification.

Page 1 of

5.0 REQUIREMENTS

Mail Management System The Contractor shall provide a large mailroom meter lease solution consisting of the following components at minimum. Offered equipment must meet or be equal to the specifications listed.

Hardware

Device software license

Software The mail system software shall include, at minimum:

· SMART operating software or equivalent

· FedRAMP-authorized cloud-based mailing software

· Multi-carrier shipping capability

· USPS software for printing tracking numbers

· Scalable cloud data storage and hosting System Integration Requirements The mail management system must interface with the following accounts and systems:

· VA Enterprise Payment System (EPS)

· United Parcel Service (UPS) account

· United States Postal Service (USPS) account

· VA Pharmacy account

· Wireless barcode scanners (with cradles and download functionality)

Functional Requirements The mail management system shall:

· Process and meter outbound mail and parcels

· Provide best-cost shipping options across multiple carriers

· Generate and print USPS-compliant tracking numbers

· Produce accurate mail volume reports

· Track and report on expenditures by mail class, weight, and special services

· Print barcode labels at minimum 4x4 inch format

· Support scalable cloud-based data storage and reporting

Warehouse Package Tracking Software System The Contractor shall provide a turn-key, standalone warehouse package tracking software system capable of recording, tracking, and managing all packages received and delivered at the Leeds VA warehouse.

Hardware

Device software license

Key Features The warehouse package tracking system shall provide, at minimum, the following capabilities:

· Quick Installation: Vendor-performed installation with minimal disruption to operations

· Intuitive Interface: Simple, user-friendly interface requiring minimal training

· Auto-Recognition: Automatic recognition of carrier tracking numbers from barcode scans

· Chain-of-Custody Tracking: Full tracking from carrier delivery through final customer delivery

· Digital Signature Capture: Captures digital signatures from all parties handling each package

· Image Capture: Records images of delivered packages and mail as proof of delivery

· Damage Documentation: Records images to document proof of damaged goods at receipt

· Package Record Display: Displays all package characteristics including description, date received, condition, and movement history

Operational Workflow The system shall support the following operational chain-of-custody process:

1. Carrier delivers package to the Leeds VA warehouse

2. Receiving staff use wireless handheld scanner to scan and record all barcode data from the package label

3. System records package accountability in the warehouse staff queue

4. Warehouse staff deliver package to end-user customer

5. System captures digital signature of the recipient at delivery, transferring accountability

6. Upon return to warehouse, staff place scanner in docking station to upload all transaction data

7. System stores complete chain-of-custody record for each package

6.0 SECURITY REQUIREMENTS

General All Contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

Cloud and Software Authorization

· All Software-as-a-Service (Saas) components shall comply with the Federal Information Security Management Act (FISMA)

· All cloud-hosted software shall comply with Federal Risk and Authorization Management Program (FedRAMP) requirements as mandated by Federal laws and policies

· All systems must be VA Authority to Operate (ATO) approved or FedRAMP authorized prior to operational use

· The Contractor shall make available any documentation, physical access, and logical access needed to support FedRAMP compliance review

· The Contractor shall assist with the VA ATO process to help achieve agency authorization of cloud services or migrated applications

Sensitive Information Protection All systems shall be configured and maintained to protect sensitive patient information in accordance with VA requirements, HIPAA, and applicable Federal regulations.

7.0 MAINTENANCE AND SUPPORT

Scope of Maintenance The Contractor shall provide full maintenance and support for all hardware and software components supplied under this lease for the duration of the order. Maintenance shall include:

· Preventive maintenance

· Corrective maintenance and repairs

· Remote and on-site technical support during hours of operation

· All labor, tools, and materials required for maintenance activities

Parts All replacement parts shall be:

· New in origin and compatible with existing equipment

· Identical to OEM specifications in performance

· Approved by the VA Medical Center (VAMC) Contracting Officer before installation if rebuilt or used parts are proposed (rebuilt or used parts are generally not authorized) The following consumable items are excluded from lease coverage and are the responsibility of the Government:

· Tape

· Ink rollers

· All rubber parts

· Scale rate change updates (hardware and software components)

Defect Notification The Contractor shall notify the VAMC Contracting Officer's Representative (COR) in writing no later than twenty-four (24) consecutive hours after discovery of any defect in or repair required to scheduled equipment that the Contractor considers outside their contractual responsibility. The Contractor shall provide a written cost estimate for any repairs not covered under the lease.

Hardware and Software Compatibility The Contractor shall ensure ongoing compatibility between all hardware and software components throughout the contract period. Any modification, upgrade, or change to hardware or software that impacts compatibility shall require a corresponding upgrade or modification to the affected component(s) at no additional cost to the Government.

Technology and Requirement-Driven Upgrades When hardware or software upgrades are necessitated by technology enhancements or changes in VA requirements, the Contractor shall implement such upgrades promptly to ensure continued system efficacy and security. All upgrades are included under the lease at no additional cost to the Government.

8.0 DELIVERABLES AND INVOICING

Lease Deliverables The all-inclusive monthly lease shall cover:

· All hardware (as specified in Sections 5.1.1 and 5.2.1)

· All software licenses and subscriptions (as specified in Sections 5.1.2 and 5.2.2)

· Shipping and delivery to place of performance

· Installation and implementation

· Training for Government personnel

· Meter subscription fees

· Ongoing maintenance and technical support

Invoicing The Contractor shall submit a monthly invoice itemizing each deliverable covered under the lease agreement. All invoices shall be submitted through the Tungsten Network for payment processing.

9.0 CONTRACTOR RESPONSIBILITIES

Travel and Site Work The Contractor shall supply all travel necessary to perform tasks associated with this order, including but not limited to equipment delivery, implementation, training, maintenance, and repair. All travel costs are the responsibility of the Contractor and shall be included in the lease pricing.

Quality Control The Contractor shall develop and maintain an effective Quality Control (QC) program to ensure all services are performed in accordance with this PWS. The QC program shall include procedures to:

· Identify deficiencies in service delivery

· Prevent recurrence of defective services

· Document corrective actions taken

The Contractor's QC program is the primary means by which the Contractor assures work complies with order requirements.

Key Personnel The Contractor shall designate a Contract Manager responsible for overall order performance. An alternate shall be designated to act on behalf of the Contract Manager during absences. Both designations shall be provided in writing to the Contracting Officer. The Contract Manager or alternate shall:

· Have full authority to act for the Contractor on all daily contract matters

· Be available Monday through Friday, 6:30 AM to 3:00 PM Eastern Daylight Time, excluding Federal holidays and Government administrative closures

Changes to key personnel require advance written notification to and approval by the Contracting Officer.

Identification of Contractor Employees All Contractor personnel working on-site or in situations where their contractor status may not be apparent shall:

· Identify themselves as contractor employees, not Government officials

· Wear company-issued employment badges while on Government property

· Ensure all documents and reports produced are appropriately marked as contractor products

Contractor personnel are not required to obtain or wear VA-issued badges.

Compliance with VA Requirements The Contractor shall ensure all equipment and software provided under this agreement comply with VA requirements and security protocols throughout the order term. The Contractor shall implement any necessary changes to maintain continued compliance at no additional cost to the Government.

10.0 GOVERNMENT RIGHTS AND RESERVED ACTIONS

Equipment Changes The VA reserves the right to add or remove equipment from this order at any time. The COR will provide advance notice to the Contracting Officer of any inventory changes to allow for appropriate order modification.

Post-Award Conference and Progress Meetings The Contractor shall attend any post-award conference convened by the Contracting Officer or COR. The Contracting Officer, COR, and other Government personnel may meet periodically with the Contractor to review performance. These meetings shall be at no additional cost to the Government.

Organizational Conflict of Interest Contractor and subcontractor personnel who receive access to proprietary or source selection information, or who perform evaluation services, may create an Organizational Conflict of Interest (OCI). The Contractor shall:

· Immediately notify the Contracting Officer upon awareness of any actual or potential OCI

· Promptly submit a written mitigation plan for Contracting Officer review and approval The Contracting Officer retains sole discretion to determine whether an OCI can be satisfactorily avoided or mitigated, and may apply appropriate remedies up to and including removal from the order.

End of Performance Work Statement

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Medium Mail room Postage Meter Contract Period: Base POP Begin: 09-23-2026 POP End: 09-22-2027 PRINCIPAL NAICS CODE: 532420 - Office Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W099 - Lease or Rental of Equipment - Miscellaneous

Dynamic Weighing Module

POP Begin: 09-23-2026 POP End: 09-22-2027

Conveyor Stacker

POP Begin: 09-23-2026 POP End: 09-22-2027

Surge Protector

POP Begin: 09-23-2026 POP End: 09-22-2027

10LB Mail Weighing Paltform & 70LB Shipping Scale

POP Begin: 09-23-2026 POP End: 09-22-2027

Smart operating Software, FED RAMP Cloud Software, Multi Carrier Shipping

POP Begin: 09-23-2026 POP End: 09-22-2027

Includes All in one PC, Computer Stand, Full wireless kayboard, mouse, Sebra Label Printer, Wireless barcode scanner.

POP Begin: 09-23-2026 POP End: 09-22-2027

Windows 11 ALL IN ONE PC Touch computer, Stand and Wireless Keyboard & Mouse

POP Begin: 09-23-2026 POP End: 09-22-2027

Zebra Thermal Label Printer & Barcode Scanner

POP Begin: 09-23-2026 POP End: 09-22-2027

WTS-P XE Software

POP Begin: 09-23-2026 POP End: 09-22-2027

QTY 4: Zebra TC77 Hand-Held Scanner w/Power supply and cables

POP Begin: 09-23-2026 POP End: 09-22-2027

5 Port Charging Cradle

POP Begin: 09-23-2026 POP End: 09-22-2027

4 Mobile Software Licenses for each handheld.

POP Begin: 09-23-2026 POP End: 09-22-2027

Service for equipment and Software

POP Begin: 09-23-2026 POP End: 09-22-2027

Medium Mail room Postage Meter Contract Period: Option 1 POP Begin: 09-23-2027 POP End: 09-22-2028

Dynamic Weighing Module

POP Begin: 09-23-2027 POP End: 09-22-2028

Conveyor Stacker

POP Begin: 09-23-2027 POP End: 09-22-2028

Surge Protector

POP Begin: 09-23-2027 POP End: 09-22-2028

10LB Mail Weighing Paltform & 70LB Shipping Scale

POP Begin: 09-23-2027 POP End: 09-22-2028

Smart operating Software, FED RAMP Cloud Software, Multi Carrier Shipping

POP Begin: 09-23-2027 POP End: 09-22-2028

Includes All in one PC, Computer Stand, Full wireless kayboard, mouse, Sebra Label Printer, Wireless barcode scanner.

POP Begin: 09-23-2027 POP End: 09-22-2028

Windows 11 ALL IN ONE PC Touch computer, Stand and Wireless Keyboard & Mouse

POP Begin: 09-23-2027 POP End: 09-22-2028

Zebra Thermal Label Printer & Barcode Scanner

POP Begin: 09-23-2027 POP End: 09-22-2028

WTS-P XE Software

POP Begin: 09-23-2027 POP End: 09-22-2028

QTY 4: Zebra TC77 Hand-Held Scanner w/Power supply and cables

POP Begin: 09-23-2027 POP End: 09-22-2028

5 Port Charging Cradle

POP Begin: 09-23-2027 POP End: 09-22-2028

4 Mobile Software Licenses for each handheld.

POP Begin: 09-23-2027 POP End: 09-22-2028

Service for equipment and Software

POP Begin: 09-23-2027 POP End: 09-22-2028

Medium Mail room Postage Meter Contract Period: Option 2 POP Begin: 09-23-2028 POP End: 09-22-2029

Dynamic Weighing Module

POP Begin: 09-23-2028 POP End: 09-22-2029

Conveyor Stacker

POP Begin: 09-23-2028 POP End: 09-22-2029

Surge Protector

POP Begin: 09-23-2028 POP End: 09-22-2029

10LB Mail Weighing Paltform & 70LB Shipping Scale

POP Begin: 09-23-2028 POP End: 09-22-2029

Smart operating Software, FED RAMP Cloud Software, Multi Carrier Shipping

POP Begin: 09-23-2028 POP End: 09-22-2029

Includes All in one PC, Computer Stand, Full wireless kayboard, mouse, Sebra Label Printer, Wireless barcode scanner.

POP Begin: 09-23-2028 POP End: 09-22-2029

Windows 11 ALL IN ONE PC Touch computer, Stand and Wireless Keyboard & Mouse

POP Begin: 09-23-2028 POP End: 09-22-2029

Zebra Thermal Label Printer & Barcode Scanner

POP Begin: 09-23-2028 POP End: 09-22-2029

WTS-P XE Software

POP Begin: 09-23-2028 POP End: 09-22-2029

QTY 4: Zebra TC77 Hand-Held Scanner w/Power supply and cables

POP Begin: 09-23-2028 POP End: 09-22-2029

5 Port Charging Cradle

POP Begin: 09-23-2028 POP End: 09-22-2029

4 Mobile Software Licenses for each handheld.

POP Begin: 09-23-2028 POP End: 09-22-2029

Service for equipment and Software

POP Begin: 09-23-2028 POP End: 09-22-2029

Medium Mail room Postage Meter Contract Period: Option 3 POP Begin: 09-23-2029 POP End: 09-22-2030

Dynamic Weighing Module

POP Begin: 09-23-2029 POP End: 09-22-2030

Conveyor Stacker

POP Begin: 09-23-2029 POP End: 09-22-2030

Surge Protector

POP Begin: 09-23-2029 POP End: 09-22-2030

10LB Mail Weighing Paltform & 70LB Shipping Scale

POP Begin: 09-23-2029 POP End: 09-22-2030

Smart operating Software, FED RAMP Cloud Software, Multi Carrier Shipping

POP Begin: 09-23-2029 POP End: 09-22-2030

Includes All in one PC, Computer Stand, Full wireless kayboard, mouse, Sebra Label Printer, Wireless barcode scanner.

POP Begin: 09-23-2029 POP End: 09-22-2030

Windows 11 ALL IN ONE PC Touch computer, Stand and Wireless Keyboard & Mouse

POP Begin: 09-23-2029 POP End: 09-22-2030

Zebra Thermal Label Printer & Barcode Scanner

POP Begin: 09-23-2029 POP End: 09-22-2030

WTS-P XE Software

POP Begin: 09-23-2029 POP End: 09-22-2030

QTY 4: Zebra TC77 Hand-Held Scanner w/Power supply and cables

POP Begin: 09-23-2029 POP End: 09-22-2030

5 Port Charging Cradle

POP Begin: 09-23-2029 POP End: 09-22-2030

4 Mobile Software Licenses for each handheld.

POP Begin: 09-23-2029 POP End: 09-22-2030

Service for equipment and Software

POP Begin: 09-23-2029 POP End: 09-22-2030

Medium Mail room Postage Meter Contract Period: Option 4 POP Begin: 09-23-2030 POP End: 09-22-2031

Dynamic Weighing Module

POP Begin: 09-23-2030 POP End: 09-22-2031

Conveyor Stacker

POP Begin: 09-23-2030 POP End: 09-22-2031

Surge Protector

POP Begin: 09-23-2030 POP End: 09-22-2031

10LB Mail Weighing Paltform & 70LB Shipping Scale

POP Begin: 09-23-2030 POP End: 09-22-2031

Smart operating Software, FED RAMP Cloud Software, Multi Carrier Shipping

POP Begin: 09-23-2030 POP End: 09-22-2031

Includes All in one PC, Computer Stand, Full wireless kayboard, mouse, Sebra Label Printer, Wireless barcode scanner.

POP Begin: 09-23-2030 POP End: 09-22-2031

Windows 11 ALL IN ONE PC Touch computer, Stand and Wireless Keyboard & Mouse

POP Begin: 09-23-2030 POP End: 09-22-2031

Zebra Thermal Label Printer & Barcode Scanner

POP Begin: 09-23-2030 POP End: 09-22-2031

WTS-P XE Software

POP Begin: 09-23-2030 POP End: 09-22-2031

QTY 4: Zebra TC77 Hand-Held Scanner w/Power supply and cables

POP Begin: 09-23-2030 POP End: 09-22-2031

5 Port Charging Cradle

POP Begin: 09-23-2030 POP End: 09-22-2031

4 Mobile Software Licenses for each handheld.

POP Begin: 09-23-2030 POP End: 09-22-2031

Service for equipment and Software

POP Begin: 09-23-2030 POP End: 09-22-2031

SECTION C - CONTRACT CLAUSES

C.1 BPA ORDER RFQ INTRODUCTORY LANGUAGE

The terms and conditions of the contractor's BPA (including any agreement modifications) apply to task or delivery orders issued under the Blanket Purchase Agreement (BPA), otherwise called the agreement, as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the Agreement. Any unique terms and conditions of an order issued under the agreement that are not already part of the agreement, will govern. In the event of an inconsistency between the terms and conditions of a BPA and task/delivery order terms, other than those identified above, the terms of the BPA will take precedence.

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 Months.

(End of Clause)

C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of Clause)

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SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION RATES

The following Wage Determinations Apply to this Contract Wage Determinations can be reviewed at: https://beta.sam.gov/.

Note, the location is based on the pickup point. If a wage determination is not listed for the pickup Location the contactor shall notify the Contracting Officer to incorporate the appropriate Wage Determination.

Massachusetts:

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

COMPLETE OFFER REQUIREMENT

The Government will only evaluate offers that are deemed complete. Offers that are incomplete may be rejected without further consideration. It is the offeror's sole responsibility to ensure all required information is submitted by the closing date and time specified in this solicitation. The Government will not be responsible for locating or obtaining any information not included in the offeror's submission.

To be considered complete, offerors must submit all of the following:

Technical Documentation The offeror must provide sufficient technical documentation to demonstrate that the proposed Mail Meter equipment meets all requirements identified in this solicitation. A complete technical submission must include:

(a) Product literature, brochures, or specification sheets for all offered equipment, Model number(s) and manufacturer information;

Price Schedule The offeror must submit a fully completed B.3 price schedule that includes:

(a) All Contract Line Item Numbers (CLINs) priced — no CLINs may be left blank or marked as "No Charge" without written justification;

(b) Any applicable discounts or reductions from IDIQ contract pricing clearly identified.

Operation Date Confirmation The offeror must state the operational date from when the order is placed. This must be done to be considered a complete package.

Representations, Certifications, and SAM.gov Registration The offeror must:

(a) Have a current and active registration in the System for Award Management (SAM.gov) at the time of offer submission and maintained through the period of performance; and

(b) Ensure all representations and certifications in SAM.gov are current, accurate, and complete as of the date of offer submission.

INCOMPLETE OFFER DETERMINATION

An offer will be considered incomplete and ineligible for award if any of the following conditions exist:

(a) One or more CLINs are left unpriced;

(b) Technical documentation is not provided or does not address the requirements of the SOW;

(c) Past performance information is missing and no written statement of no past performance is included;

(d) SAM.gov registration is inactive or expired as of the offer due date;

(e) Required representations and certifications are not completed; or

(f) Delivery confirmation is not provided;

(g) Certification from USPS stating they are authorized to lease/rental USPS equipment.

The Government reserves the right to reject any incomplete offer without further consideration and without notification to the offeror.

BASIS FOR AWARD

Award will be made to the responsible offeror submitting the lowest-priced, technically acceptable (LPTA) offer. Evaluation will be conducted in the following order:

Step 1 – Completeness Review: Offers will first be reviewed to confirm all required submissions have been provided per Section E.1.

Step 2 – Technical Acceptability: Technically acceptable offers must be rated Acceptable under all non-price evaluation factors. Offers rated Unacceptable under any factor will not be considered for award.

Step 3 – Price Evaluation: Among all technically acceptable offers, award will be made to the offeror with the lowest total evaluated price, provided the price is determined fair and reasonable in accordance with FAR 12 and consistent with the offeror's SAC IDIQ contract pricing.

The Government reserves the right to award without discussions. Offerors are therefore encouraged to submit their best offer with their initial submission.

(End of Provision)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

(End of Provision)

This Request for Quotation (RFQ) serves as notification that the Department of Veterans Affairs (VA) intends to place an order for Mail Meter equipment through the Strategic Acquisition Center (SAC) Indefinite Delivery, Indefinite Quantity (IDIQ) Contract.

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