W099--Pre-solicitation RFQ order off of SAC IDIQ award Mail Meter Equipment and warehouse tracking software

The Department of Veterans Affairs, Veterans Integrated Service Network 1, seeks an order for mail meter equipment and warehouse tracking software through the Strategic Acquisition Center IDIQ contract, with quotations due July 23 at 11:00 AM EDT and questions due July 14 at 8:00 AM EDT.

Place of performance is the VA Central Western Massachusetts Health Care System in Leeds, Massachusetts. The procurement covers a base year plus four option years (five years total), with performance beginning September 23. The estimated contract ceiling is $40 million.

The mail management system must include hardware — all-in-one PC, wireless barcode scanners, thermal label printer, and Zebra TC77 handheld scanners with charging cradles — and software comprising SMART operating software and FedRAMP-authorized cloud-based mailing software with multi-carrier shipping capability. The warehouse tracking system requires similar hardware paired with WTS-P XE software for chain-of-custody tracking with digital signature and image capture. The contractor must be an authorized USPS mail meter equipment provider with current SAM.gov registration and must provide FedRAMP-authorized or VA Authority to Operate-approved cloud solutions. All 14 line items are priced monthly for 12 months across the base year and option years, with electronic invoicing. The contractor supplies all equipment, labor, materials, installation, training, maintenance, and support services during normal facility hours (Monday–Friday, 6:30 AM–3:00 PM EDT), including on-site repairs and service call response.

Award will be made to the lowest-priced, technically acceptable offeror using Lowest Price Technically Acceptable evaluation methodology. NAICS code 532420, Office Machinery and Equipment Rental and Leasing; PSC W099. This is an unrestricted solicitation.